The headquarters’ office of an electrical subcontracting company is in need of a bright candidate, who can dedicate at least 40 hours a week and can become a valuable asset to the already-established office team.
This position requires 2 weeks paid trial period which can be terminated by the employer or the candidate any time before the completion of 2 weeks.
Compensation is hourly-based and with W-2 payroll check on a weekly basis.
Employment benefit is limited to only State of California’s CalSavers Retirement Program.
Job Requirements:
Type and format change orders based on estimates provided
Organize and maintain documents related to change orders
Follow up on approvals and keep accurate records of change order status
Prepare and update project tracking spreadsheets
Assist with material orders by following up on emails and providing documentation
Communicate with vendors to ensure timely delivery of materials
Reconcile orders with invoices for accuracy
Monitor project updates, including RFIs and plan revisions, and report findings for review
Assist in preparing project submittals and mainntain related documentation and filing
Conduct research on project needs and materials as needed
Compile project status reports as instructed
Answering telephones and giving information to callers if needed
Completing forms in accordance with company procedures
Composing and typing emails, notes, and reports
Maintenance of paper and electronic filing systems for records
Capable of traveling outside the office with your own vehicle to run errands like visiting the different governing jurisdictions (Cities) or miscellaneous errands (Gas will be reimbursed)
Qualifications Include:
Minimum 5 years of office / clerical experience
Detail-Oriented and focused on all times while at work
Fast-learner and capable to grasp a lot of new information
Excellent dictational, grammatical, and verbal English language skills
Trilingual in English, Armenian, and Farsi (To communicate with our diverse clients)
Being punctual (Absences and Tardiness won’t be tolerated!)
Multi-tasker and a team-player
Familiarity with Microsoft Office Word, Excel, and Quickbooks
Familiarity with the operation of office equipment such as a printer, scanner, and fax machine
