Company: PPS (a global leader in tactile sensing technology) and a high-end custom cabinet company
About Us - We are seeking an exceptionally organized, detail-oriented, and process-driven Administrative & Bookkeeping Specialist to help keep our financial records, inventory, and shipping documentation in perfect order. If you take pride in precision, organization, and ensuring nothing slips through the cracks, we want to meet you.
Role Overview - This role requires a strong attention to detail, an OCD-level commitment to organization, and the ability to keep accounting records, inventory, and international shipping documentation in meticulous order. The ideal candidate thrives in structured environments and enjoys maintaining clear, well-documented processes to support smooth business operations.
Key Responsibilities
Inventory & Financial Organization - Maintain accurate financial records for company, ensuring all transactions are properly recorded.
Handle accounts payable and receivable, invoicing, and reconciliations.
Prepare and organize expense reports, vendor payments, and receipts.
Work with external accountants to support tax preparation and reporting.
Maintain digital and physical financial records in an ultra-organized manner.
Inventory Management - Track and maintain inventory levels for materials, components, and office supplies.
Conduct regular audits to ensure inventory accuracy.
Develop and maintain organized storage systems for easy access and retrieval.
International Shipping & Documentation - Ensure all shipping paperwork, customs forms, and invoices are completed accurately.
Work with shipping carriers to track, coordinate, and troubleshoot international shipments. Maintain a detailed, well-organized record of all shipping transactions for compliance.
Administrative Support - Keep company paperwork, records, and documentation exceptionally well-organized and up to date.
Implement and maintain systems to ensure nothing gets lost, overlooked, or misplaced.
Who You Are
You have an obsessive level of attention to detail—you love clean, well-documented records and structured workflows.
You take ownership of keeping financials, inventory, and paperwork in order and don’t let things fall through the cracks.
You thrive in structured environments and find satisfaction in maintaining order.
You are meticulous, methodical, and process-driven—if there’s a system, you will perfect it.
You enjoy organizing and optimizing—whether it's financial records, supply inventories, or shipping paperwork, you’ll make sure it's flawless.
Qualifications
Experience: Minimum 3 years in administrative and or inventory control.
Skills:
Strong experience with QuickBooks, Excel, and Google Suites.
Familiarity with international shipping processes and documentation.
Experience with inventory management and auditing.
Exceptional organizational skills and an eye for detail.
Problem-Solving: Ability to spot inefficiencies and improve processes proactively.
Communication: Strong written and verbal communication skills.
Education: Bachelor's degree (preferred) or equivalent experience in finance, business administration, or a related field.
What We Offer
Flexible work schedule (20-40 hours per week).
Competitive pay based on experience.
A dynamic and structured work environment with clear responsibilities.
The opportunity to create and maintain highly efficient systems.
If you love keeping things in perfect order, ensuring every detail is accounted for, and creating structure in a fast-paced environment, apply now and become a key part of our team!
