T&M Construction, a demolition and grading contractor, maintains a strong presence in the industry. We are a small family own business that provides services to many infrastructure general contractors in the southern California region.
Job Summary:
We have an immediate need for a detail-oriented and organized Administrative Assistant to support our Construction Management office. The ideal candidate will possess exceptional organizational abilities, great communication skills, a proactive attitude, the ability to multiple tasks, an unwavering commitment to accomplishing tasks efficiently and the ability to thrive in a small team environment with a "can-do" attitude. As a Construction Administrative Assistant, you will play a crucial role in enhancing the effectiveness of the department, ensuring seamless communication, and driving operational excellence.
Key Responsibilities:
MANAGE SUBCONTRACTOR COMPLIANCE SOFTWARE
- Maintain the subhaulers profiles up to date by monitoring expiration dates
- Enter subhaulers daily work tickets on to the compliance system accurately and efficiently
- Monitor subhaulers insurance requirements
- Prepare monthly payment statements
SERVICE CUSTOMER REQUESTS
- Manage communication with general contractors, employees and subcontractors ensuring timely and accurate information exchange
- Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel
PUBLIC WORKS CERTIFIED PAYROLL
- Manage subcontractor payroll records by customer job
- Update certified payroll system
Qualifications:
Must be available for immediate hire and prefer candidate who lives within the surrounding cities of San Pedro, CA.
High school diploma or equivalent; associate degree or higher.
Previous administrative experience, preferably in the construction industry.
Proficient in Microsoft Office: Word & Excel.
QuickBooks knowledge
Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Ability to work independently and as part of a team.
Attention to detail and accuracy in handling tasks.
Familiarity with public works construction certified payroll, insurance documents is a plus.
Must be dog friendly
How to Apply:
Interested candidates are invited to submit their resume and cover letter to our listing with the subject line "Construction Administrative Assistant Application – [Your Name]." Applications will be reviewed on a rolling basis until the position is filled. Applicants may call to discuss this opportunity at 310-833-3366.
