Office Cordinator in the Fashion Industry

Office Cordinator in the Fashion Industry

02 Oct 2024
California, Los angeles, 90001 Los angeles USA

Office Cordinator in the Fashion Industry

Job Title: Office Coordinator

Job Description:

This is a great opportunity to work in the fashion industry with a growing global brand. In this role, you’ll oversee daily office operations, manage administrative tasks, and support the smooth functioning of our office. We are looking for someone with excellent organizational and communication skills, and a commitment to maintaining a positive and efficient workplace. If you’re ready to make a significant impact and contribute to our company’s success, we invite you to apply and join our dedicated team.

This is a long-term position, and the position is open after the previous office coordinator left after 11 years. In this position, you'll be working with management and the founder, helping support the day to day operations, clerical tasks, financial operations, and data input. Managing areas include sales, account payables, account receivables, expenses and inventory. Responsibilities also include performing reconciliations and working with management on customer service, and assisting the founder with trade show travel preparations.

Job Type:

Full-time

Job Responsibilities:

Support company operations by maintaining office systems

Ability to multitask, prioritize to-dos, and maintain and organized office environment

Strong written and verbal communication skills to interact with employees, clients, and vendors effectively

Foster a positive work environment and resolve issues related to office operations

Proficient in Microsoft Office (Word, Excel, Outlook) and Google Docs (Sheets, Docs, Drive)

Maintaining office efficiency by planning and implementing office operations and procedures

Ensure administrative systems are followed

Ensure management is informed by reviewing and analyzing reports, and summarizing information

Ensuring accuracy in documentation, financial transactions, and other administrative tasks.

Comfort with changing priorities and a dynamic work environment

Maintain office wide calendar within the office and Google

Export and prepare sales reports on weekly basis and input into related system(s)

Input vendor invoices into Accounts Payable supporting product line accounting

Match vendor invoice and purchase orders within the inventory management system and approve for payment

Process weekly payments for Accounts Payable based upon Unpaid Bill Reports

Maintain customer, vendor, and other list files including recurring transactions in the accounting system

First week of each month, send Customers standard email with outstanding invoices from accounting system

Third week of each month, send an email to each Customer with outstanding AR

Assist with physical inventory and maintain quality of assets

Maintain merchandise line sheets, photos, tagging, model display, repairs and cleansing assets as needed

Pack and ship assets to fulfill orders and prepare for trunk shows or events

Maintain and email Photography assets, as needed

Update pricing across all sources including line sheets, Shopify, website, etc.

Download monthly vendor and sales statements and assist in reconciliation process

Order and maintain office supplies, as needed

Update job function related SOP, as needed

Pay:

$25 - $35 per hour depending on experience

Annual performance base increases

Benefits:

Paid time off

Schedule:

Monday to Friday

8 hour work day

No nights

No weekends

Education:

High school diploma, GED, or equivalent (Required)

Experience:

Customer service: 1 year (Preferred)

Office support: 2 years (Required)

Location:

Los Angeles, CA 90014 (Required)

In person on-site at company headquarters (Required)

Safe underground parking in our building

Ability to Commute:

Los Angeles, CA 90014 (Required)

Ability to Relocate:

Los Angeles, CA 90014: Relocate before starting work (Required)

Background check required

Please reply with your resume, and LinkedIn profile, and a short summary of your experience and interest. Also provide a few dates and times you’re available this week for a 30 minute video interview.

Thank you, we look forward to hearing from you

Related jobs

Job Details

Jocancy Online Job Portal by jobSearchi.