Ingenious Asset Group, Inc., is a boutique property management and real estate brokerage firm based in Encino and is seeking a full-time Real Estate Office Assistant with growth potential.
This position reports directly to the Broker/Company Owner and is a great opportunity for you to learn the ins-n-outs of property management and real estate sales, with great growth potential.
PRIOR EXPERIENCE IN PROPERTY MANAGEMENT AND REAL ESTATE SALES IS PREFERRED.
Responsibilities:
Complete general office duties such as opening and distributing mail, visiting the post office, visiting banks for deposits, tracking and ordering office supplies, and other miscellaneous office tasks
Record tenant receipts against monthly charges
Prepare and make bank deposits – remotely and/or at the branch (as necessary)
Review, and process payments of vendor invoices.
Enter invoices in QuickBooks.
Conduct weekly check runs
Assist in listing and marketing properties for sale
Help in conducting open houses or showings during the week, evenings, and weekends
Assist with property management and sales-related property inspections and take photographs
Help prepare and post tenant notices (rent increases, notices to enter, lease violations etc.)
Assist the managers in monitoring and enforcing rent collections
Assist the managers with apartment leasing needs: Rent surveys, advertise and showing apartments
Assist in communicating with tenants and solving issues on a timely basis, and documenting in Appfolio as needed
Assist with other property management responsibilities/tasks
Technical Skills
Computer literacy and knowledge of Microsoft
Appfolio experience preferred, but not required
Tech-savvy required with use of Google cloud platform and other technology
Professional and Other Requirements
Detail oriented and able to follow systems, policies and procedures.
Must be able to prioritize.
Must have an outgoing, energetic & positive attitude
Punctual & reliable
Technology-oriented, knowledge of computers
Self-motivated and able to work independently
Excellent communication skills
Must own a reliable car, have a clean driving record and provide proof of valid CA car insurance. Position requires driving to properties to post notices, collect rents, to show vacancies etc. Gas allowance is paid.
Bi-lingual (English-Spanish) preferred, but not required.
Compensation: Starting at $18.00 per hour, based on experience
Performance-based bonuses
50% paid medical, dental and vision insurance
Company matching 401K
Paid vacation time, sick time, and company holidays
Paid cell phone
Employment is contingent on a credit and background check. A drug test may be administered.
Equal Opportunity Employer.
