Job Summary:
As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include providing administrative support to various departments, managing correspondence, scheduling appointments, and organizing meetings. You will be responsible for maintaining office supplies, handling incoming calls and emails, and assisting with basic accounting tasks. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills.
Responsibilities:
1. Administrative Support: Provide general administrative support to ensure efficient operation of the office. This includes managing calendars, scheduling appointments, and organizing meetings.
2. Correspondence Management: Manage incoming and outgoing correspondence, including emails, letters, and packages. Ensure timely and accurate responses to inquiries.
3. Office Organization: Maintain office filing systems and databases. Keep track of important documents and ensure they are easily accessible.
4. Communication: Serve as a point of contact for internal and external stakeholders. Answer phone calls and redirect them as necessary. Greet visitors and direct them to the appropriate person or department.
5. Supply Management: Monitor and replenish office supplies as needed. Coordinate with vendors to ensure timely delivery of supplies and equipment.
4. Record Keeping: Maintain accurate records of expenses, invoices, and other financial documents. Assist with basic accounting tasks such as data entry and expense tracking.
Requirements:
- Proven experience as an administrative assistant or relevant administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy.
- Ability to prioritize tasks and meet deadlines.
- Discretion and confidentiality when handling sensitive information.
- Knowledge of basic accounting principles is a plus.
