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Description Robert Half is looking for an experienced Administrative Assistant who enjoys problem-solving and taking on new challenges in a fast-paced environment. In this Administrative Assistant role, you will perform various administrative and office support duties. Do you love pivot tables, mail merging, and presentation design? Then this is a great opportunity for you to embrace your passions as an Administrative Assistant. This Administrative Assistant role is a long-term contract / temporary opportunity and is located in the Oakland, California area. This role is remote with some onsite duties for meetings!What you get to do every day: Answer phones and record intake information
Take minutes at Board Meetings, meet and confers, negotiations, and other meetings
Redirect callers to Directors or Mastagni Law Firm as needed
Respond to member emails and phone calls
Schedule appointments and maintain calendars for Board
Schedule and coordinate Board and other meetings
Maintain membership list (add members, update information, etc.)
Process new Dues Authorization Cards
Prepare newsletter in Constant Contact
Write and edit documents including letters, reports, and instructional documents
Create and maintain filing systems, both electronic and physical
Assist with special projects as needed
Purchase supplies and member awards
Coordinate special events
Update website membership logins and update website as needed
Maintain social media accounts
Distribute meeting notes and minutes
Send out letters and email to potential ACMEA members (new hires, promotions, etc.)
Pickup and distribute postal mail
Assist with managing PORAC membership list (online database)
Assist Treasurer with reconciling invoices.
Requirements
Must Haves: Administrative Assistance experience
Strong communication and interpersonal skills (verbal, written, and listening)
Accomplished computer skills are a must. This includes word processing, spreadsheets and presentation software, as well as databases and customer database systems
At least 1 year of Administrative Assistant experience preferred
Familiarity with using the internet for research tasks
Are you passionate about supporting a dynamic and growing company and looking to thrive in a creative environment? Then we would love to hear from you! An applicant will be selected by the end of the week. Apply today!.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.Questions? Call your local office at 1.888.490.4154. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.2021 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/terms-of-use) .
