Mandatory Requirements- 3 Years of previous experience in AR with one of those years being in the Construction Industry.
This position maintains the primary responsibility for all accounting and general administration within our Construction Development department. Tasks include compiling and verifying invoices, verifying GL coding, prepare purchase orders, reconcile deposit statements. Prepares accounts Receivable register and other related reports. Create and maintain Master files for each new construction client, provide information to clients and banks to collect and track draws/ invoices, lien waivers etc., coordinate service agreements for each new build job, as well as preparing checks and applications for permitting.
ESSENTIAL FUNCTIONS:
Track all Change Orders, invoice
Track preliminary lien notices and insure proper lien releases are obtained from vendors prior to payment.
Reconcile CIP (Construction In Progress) after each batch entry to insure all job cost entries are properly allocated to each lot number or project.
Identify expenditures where an invoice has not been submitted for processing.
Set up and review all annual Master Sub-contractor contracts, track subcontractor's licenses and insurance to insure both remain current.
State Registry Filings.
Manage payments to all sub-contractor invoices on a monthly basis, monitor and reconcile contractor retainage accounts.
Monitor insurance claim monies for homeowner repairs and corresponding
disbursements.
Match voucher portion of A/R checks with bills, obtain authorized signatures and file voucher portion
Maintenance of accounting records and files for accounts AR vouchers and deposits worksheets, including annual rotation and archiving of records. Maintain and reconcile all payments in spreadsheet format (requires adequate knowledge of Excel)
Provide support as needed to Promontory Controller including annual audit, special projects, etc.
Maintain correspondence with clients and vendors
KNOWLEDGE, SKILLS, ABILITIES:
Good working knowledge and previous experience with QuickBooks (Enterprise) and Construction Industry accounting principles.
Previous experience with Accounts Payable and general accounting practices.
Excellent writing and verbal communications skills.
Ability to work 40 hours/week; Evening and weekend hours when needed.
Excellent organizational skills and attention to detail a must.
Ability to 10-Key.
Ability to work independently and collaboratively
Positive personality, attitude and professionalism.
MS Excel, Word and Outlook
EDUCATION, EXPERIENCE
Five years or more related job experience, training, or equivalent combination of education and experience.
WORK ENVIRONMENT AND CONDITIONS
The majority of duties are performed in an office setting however; there will be time away
from the office i.e. special events, errands. This will require the use of your own vehicle.
