Immediate Direct Hire position for an Administrative Assistant- Bilingual English and Spanish in
Cypress. CA!
Hourly Pay Range: $22.00 to $24.00 Depending on experience
JOB SUMMARY
The Administrative Assistant is responsible for offering administrative support to the Human Resources Department. The ideal candidate possesses strong organizational skills, maintains employee confidentiality and is meticulous. Must have general office experience.
KEY RESPONSIBILITES
Human Resources:
Assist in annual commercial and health insurance renewals.
Process state registrations and business licenses/permits.
Assist in preparation of labor surveys, census, and reporting.
Respond to employee inquiries and concerns in a timely manner.
Prepare and email office announcements and reminders to personnel.
Asist in planning, scheduling, and coordinating company events.
Order service awards for employee recognition program.
Coordinate and schedule training and development courses.
Assists with new hire onboarding.
Update Organizational Chart.
Translate documents from English to Spanish when needed.
Order business cards for personnel.
Schedule meetings and interviews as requested by management.
Order and post labor law posters annually.
Perform other duties as assigned.
Office Administration:
File, manage and control all service agreements from various vendors.
Order office and kitchen supplies using several vendors/suppliers.
Sort and distribute company mail to department personnel.
Ensure break rooms are fully stocked and replenish kitchen supplies daily.
Monitor and track office and kitchen supplies.
Order and cancel company mobile phones with vendors.
Coordinate and schedule office renovations, repairs, and maintenance.
Serve as a backup in order processing (emergency only).
Update company car leases on excel report.
Assist in annual fiscal count/inventory with data entry.
Update Fiscal Year Calendar on Excel.
Perform other duties as assigned.
QUALIFICATIONS
High School diploma or its equivalent.
Minimum 2 years of progressive experience in an office environment or Human Resources preferred.
Ability to work well in a team and independently.
Basic accounting preferred but not required.
Computer Skills: Intermediate Microsoft Outlook, Word, Excel, and Power Point.
Strong people skills; a collaborator attitude.
Excellent time management skills with the ability to prioritize tasks effectively.
Effective communication skills, both written and verbal.
Customer service-oriented approach to all requests, with a focus on accuracy and timeliness.
Willingness to learn and adapt to innovative technologies and processes.
Bilingual in English and Spanish.
COMPANY BENEFITS
Health, dental and vision insurance
Life and disability insurance
Retirement savings plan
Paid time off and holidays
Opportunities for professional development and career growth
If interested in applying text the word "ADMIN" 714-821-0211
Email resume:
cypress@staffmark.com
