Full Job Description
We are looking for a skilled Office Manager that will be responsible for overseeing daily office
activities to ensure smooth operations, providing qualified staff, and performing related
administrative, billing, invoicing, human resources, and payroll duties.
Office ManagerResponsibilities:
Coordinates and monitors office operations to ensure company requirements are
sufficiently met on a day-to-day basis.
Delegates administrative duties to staff as well as supervises and provides instruction as
needed.
Provides guidance and direction to staff to assist in their professional development to
include facilitating cross training employees.
Handles administrative duties such as scheduling appointments, managing phone calls, and
maintaining records.
Creates invoices according to company practices; submits invoices to customers.
Performs aspects of human resources such as payroll, benefit administration, procedures,
personnel issues and maintain related confidential files.
Plans goals/objectives for office operations and identifies the resources (staff, equipment,
funds) required to attain the end results.
Interacts with customers to address inquiries and ensure a positive customer experience.
Researches and resolves account discrepancies.
Resolves operational problems related to customer service, office procedures and
computer systems.
Maintains the office supply inventory and orders additional supplies as needed.
Ensures the efficient operation of all office equipment by performing minor service duties
and arranges for routine and necessary maintenance as needed.
Creates forms, manuals, and policy documentation.
Runs company errands.
Performs other related duties as assigned.
Job Requirements:
Must have a valid Driver’s License.
Excellent oral/written/organizational/attention to detail and accuracy skills.
Excellent customer service skills.
Knowledge of payroll processing, human resources functions and invoicing.
Understanding of basic accounting principles.
Proficient with using a PC in a Windows environment.
Proficient with Microsoft Outlook, Word & Excel.
Knowledge of accounting software.
Ability to communicate effectively with management, company clients and other
employees.
Education/Experience:
Associate degree and 3+ years of relevant work experience or equivalent combination of education
and experience. Auto body General Manager or Office Manager experience a plus
Job Type: Full-time
Pay: $67,000 a year (Exempt)
Physical Setting:
Office
Schedule:
Monday to Friday
Education:
Associate degree (Preferred)
Experience:
Office Manager: 3 years+ (Preferred)
Language:
English, Spanish
