Mentor Community Services , a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.Administrative Executive AssistantAre you interested in working for a company that works to better the lives of others? In this full-time Executive Assistant position, you will help this company in its commitment to serve others by supervising administrative and support services at executive and state levels.Salary: $66,560 AnnuallyHybrid Position. Must be able to commute to Rancho Cucamonga office 2 to 3x a week, more or less if needed .
Office Management
Organize, manage, and maintain office space; corresponding with the landlord as required
Supervise clerical functions in support of operating group and/or state management teams
Maintain systems for legal documentation such as licenses, leases, contracts, and agreements
Manage databases, mailing lists, and organizational charts
Arrange events and plan meetings for the management team
Human Resources
Supervise administrative support positions including hiring, orientation, training, scheduling, evaluation, discipline, or termination if appropriate
Oversee employee safety programs, ensure OSHA compliance; and manage workers’ compensation programs as necessary
Oversee payroll including data collection and processing of payroll for office employees; on-boarding employees; managing employee background check system
Procurement
Order supplies and equipment for operating group and/or state office; manage the spending for budgetary compliance
Order, distribute, and manage gas and company purchasing cards
Manage local accounts payable processing; handle vendor relations
Assist with travel and hotel arrangements
Information Technology
Manage or assist with technology set-up for the operating group and/or state office; act as liaison with IT department; assist with local troubleshooting
Order, distribute, and manage inventory for employee computers, mobile devices, and other IT equipment; oversee new employee computer and mobile device set-up
Qualifications:
Proficiency in accounting and basic computer skills
Skilled with Excel, Power Point and Microsoft Suite
Associates degree in related field preferred
5 years of administrative and supervisory experience preferred
Strong attention to detail, organizational skills, and the ability to multi-task to meet deadlines
Travel as needed, including overnight
Effective communication skills to manage relationships
Self-motivated and collaborative; a team player
Why Join Us?
Full-time position (40 hours/week)
Full compensation/benefits package plus 401(k) with company match.
Generous Paid time off and holiday pay.
"On-Demand Pay"- get paid for the days you work without waiting for payday! All employees have the option to access their pay as soon as they earn it through their employee app - no fees and super easy!
Complex work adding value to the organization’s mission alongside a great team of co-workers.
Enjoy job security with nationwide career development and advancement opportunities. We have meaningful work for you – come join our team – Apply Today!
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.Sevita is committed to providing equal opportunities to all employees and applicants for employment. We are committed to creating an inclusive and diverse workplace that values and respects the unique talents, experiences, and perspectives of our employees and the people we serve. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, pregnancy, gender identity or any other characteristic protected by law.
