Description Job Description: Administrative AssistantOverview & Purpose:We are seeking an Administrative Assistant to provide comprehensive project management and general administrative support to the Director of Operations, partners, and staff. This role is pivotal in ensuring smooth day-to-day operations of our office.Position Responsibilities:
Reception Management: Manage front desk, greeting clients, and handling incoming calls.
Coordinate front office activities to ensure a welcoming environment.
Scheduling and Coordination: Assist in managing schedules and sending out calendar invites for partners and staff.
Liaise between staff and IT consultants to address any technical needs.
Logistics Support: Organize meeting logistics including setup of conference rooms and arranging catering.
Handle all aspects of mail and shipping.
Data Management: Enter and update information in various databases and spreadsheets.
Office Maintenance: Monitor and replenish office supplies as necessary.
Compile daily client clips for distribution.
Project Assistance: Provide support on various projects as assigned, ensuring deadlines are met.
Document Creation: Create, edit, and manage documents using Microsoft Office Suite, including Word, PowerPoint, and Excel.
Knowledge, Skills, and Abilities:
Experience: Previous role as an Administrative Assistant or similar with a track record of handling independent responsibilities and diverse project-based assignments.
Communication: Strong verbal and written communication skills, with a client-centered approach.
Excellent command of business communication, including grammar, punctuation, and spelling.
Technical Proficiency: Advanced skills in Microsoft Office; quick to adapt to new technologies and web-based programs.
Work Ethic: Highly organized, proactive, and able to multitask effectively.
Comfortable with fast-paced environments and campaign pressures while maintaining professionalism under stress.
Requirements Proven experience in answering inbound calls effectively and professionally.
Demonstrated skills in providing high-quality customer service. Proficiency in data entry with a high level of accuracy. Strong ability to manage email correspondence effectively. Experience in handling both inbound and outbound calls. Proficiency in Microsoft Excel including the ability to create spreadsheets and perform complex calculations. Experience in using Microsoft Outlook for managing emails, calendar, contacts, and tasks. Expertise in creating presentations using Microsoft PowerPoint. Strong skills in drafting documents, reports, and letters using Microsoft Word. Ability to schedule appointments accurately and efficiently using digital tools and calendars. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
