AECOM is seeking a PDS Administrative Assistant/Project Coordinator for one of our offices in Sacramento, CA. This role will be providing high-level administrative support to the Planning and Engineering Office within the California High-Speed Rail (CAHSR) Program. Skilled in coordinating multiple priorities in fast-paced environments, with strong organizational, communication, and problem-solving abilities. Demonstrates professionalism, adaptability, confidentiality, and a collaborative approach to supporting team operations and project success.Position Details:Filling, printing, calendaring, coordination, document quality control, other admin tasksLead complex and diverse administrative assignments seeing them from conception to completionSupport other administrative support staff as project continues to grow in size and scopeCoordinates conferences and/or events including meeting room reservations and logistics, A/V, meals, preparing meeting materials and can include attending the meetings and taking notes. Collaborating with other departments on special engagement projects. This could also entail some travel to meeting locationsProvide assistance with change management process and trackingMeets regularly with Task Lead to review status of projects; plan key events, meetings, and upcoming travel; and prioritize open action itemsCreates and maintains presentations, correspondence, reports, spreadsheets, and other necessary documents in response to and in anticipation of task lead needs. Maintains well-organized digital and hard copy files and records for efficient retrieval of data or information when neededInteracts and communicates with all levels within the PDS team as well as CHSRA; develops effective networks with peers, as well as external professional groupsAnticipate business needs, be proactive, troubleshoot problems and take initiativeManages and maintains calendar in Microsoft Outlook, including assisting with scheduling, within limits and at his/her discretion; applies understanding of priorities in scheduling meetingsEnsure that project correspondence and documentation are handled according to a prescribed formatSupport onboarding and offboarding processes and facilities coordination, including system access, workspace setup, projected and actual start dates, and activity tracking
