Description PROJECT MAINTENANCE o Maintain knowledge of current California construction lien laws o Understand prime contract as it pertains to payment terms, insurance requirements o Review and enter any transfer of expenses into and out of project-related accounts o Review labor costs for work related to a project o Review and overhead charges to be applied to a project o Review account totals related to project expenses o Investigate project variances and submit variance reports to project manager o Investigate all project expenses not billed to customers o Create and submit any government reports and sales tax calculations related to project o Compile information for internal and external auditors, as required o Close out of completed projects including consolidating sub files, AP files, contract files, billing files, daily reports, certified payrolls, reports ACCOUNTS RECEIVABLE / COLLECTIONS o Review and post monthly owner billings o Contacting Project Manager of billing and collection status o Cash flow projections of owner payments: daily/weekly/monthly o Reconcile Accounts Receivable Aging related to project o Enter job deposits into CMiC and submit notification to project manager o Respond to requests for more detail from customers o Report to project manager regarding the remaining funding available for projects ACCOUNTS PAYABLE – TRADES o Issue, post & file W-9’s o Process Credit Applications for Director of Finance’s review and President’s signature o Process material invoices, White Cap, Home Depot, etc. o Process equipment invoices, United Rental etc. o Process all utility, rental invoices o Cod and process gas card invoices and credit card statements o Maintain electronic purchase orders, work orders, packing slips o Reconcile all vendor account statements o Reconcile Accounts Payable Aging o Prepare invoices for check run o Distribute checks with invoice register to Director of Finance for final review prior to signature o Process 1099’s 07.14.20 ACCOUNTS PAYABLE – SUBCONTRACTORS o Compliance tracking Review/update compliance report Log incoming items in compliance log Lien waivers Misc. labor compliance items 20 Day Preliminary Notices o Sub Invoice Processing Post approved subcontractor invoices Verify cost coding Request SCOs from PMs as needed o Maintain subcontractor payments and releases according to the established system o Create/process Joint Check Agreements with subcontractors/2nd tier subs/suppliers o First point of contact for all subcontractor calls/emails Work with subcontractors on all compliance items – training as needed o Check runs Select billings in compliance and prepare for check run Prepare unconditional lien releases to send with checks Distribute checks with invoice register to Director of Finance for final review After authorized signer signs checks, Receptionist to send payments to subcontractors via mail/pickup/PM delivery/Fed-Ex, according to prior agreements o Project closeout assistance Request final contract and retention billings from subs – work with Project Manager Process joint checks as needed for 2nd tier subs Gather unconditional final lien waivers Assist PMs with final subcontract reconciliation and internal subcontract change orders as needed Requirements Construction Projects - Accounting Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
