The Firm:
Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business needs, including corporate law, finance and tax law, litigation, labor and employment, real estate, healthcare, intellectual property, entertainment, and digital media. We maintain our leadership position by developing deep subject-matter expertise and creating a value-added and trust-based relationship with our clients. We also have a long and meaningful history of supporting the communities in which we live and supporting our employee’s passions outside of work. The firm offers a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.
The Opportunity:
Our Sacramento office is seeking a full-time (37.5 – 40 hours per week), experienced Legal Secretary to join our Litigation Practice Group. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This is an on-site position and will be expected to carry out the following job duties and responsibilities:
REQUIREMENT AND EXPECTATIONS
Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel, recording and monitoring court appearance dates, pleadings, and filing requirements and monitoring evidence-gathering.
Produce legal information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation and assuring that high priority items are completed in a timely manner.
Prepare documents and binders for state and federal court filings, discovery, arbitration, appeal, labor commissioner, mediation and hearings.
Read, sort, save, and date incoming mail. Ensure that outgoing mail is processed according to office procedures. If necessary, route mail to specific delivery service and follow up on timely delivery. (e.g. discovery and pleadings)
Draft letters, shells and format documents, collect and analyze information, schedule couriers, court reporters, expert witnesses, and other special functions, coordinate preparation of charts, graphs, and other courtroom visuals; prepare expense reports.
Complete and submit conflict check forms, screening forms and new matter request forms.
Maintain all client and general files (hard paper and/or electronic).
Provide exceptional client service to guests and clients whether in person or on the telephone.
Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-client relationship.
Input time entry, review and edit bills, as requested.
Maintain attorney’s MCLE hours, courses, and fees yearly.
Additional duties as assigned including assisting other secretaries, as needed.
EDUCATION AND EXPERIEINCE
7+ years legal secretary experience with extensive knowledge of civil litigation and state and federal filing requirements.
Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
Experience with document management program.
Solid drafting and proofreading skills.
Self-motivated, ability to work independently, and anticipate attorney needs.
Strong knowledge of court procedures, e-filing, Pacer, CM/ECF, and EEOC Portal.
Ability to multi-task and meet deadlines.
Strong analytical and problem-solving skills
Attention to detail and high level of accuracy
Stress and time management skills
Flexibility in managing multiple projects and assignments
Strong client focus
EQUAL EMPLOYMENT OPPORTUNITY
The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.
Qualified candidates should send their cover letter and resume to recruiting@weintraub.com.
Sacramento Salary Range: $75,000-$85,000
