Auto Glass Specialists
Enter debits and credits for bank accounts (California Bank & Trust, Homestreet)
Apply credits made from the Clover payment portal to specific invoices from Elmo Anywhere POS/CRM portal
Use excel remittance file from customer, Caliber Collision, to apply payment to specific invoices
Apply Check credits to specific invoices from Elmo Anywhere
Match vendor payment debits to vendor invoices/receipts and enter purchase order details
Enter credit card charges and payments (Chase, American Express, California Bank & Trust)
Enter Petty Cash withdrawals and deposits
Use the "Quickbooks Web Connector" (icon in taskbar) to sync invoices from Elmo Anywhere to Quickbooks
Locate invoices flagged as "Needs Attention" in the "QuickBooks Sync Manager" tab in Elmo Anywhere, and update accordingly in Quickbooks
Prepare customer statements by verifying that there are no invoices with duplicate RO Numbers (located in the "Memo" section in Quickbooks)
Create "Credit Memo" with monthly discount for specific customers dated the last day of the month
Send customer statements on the 1st of each month
Reconcile bank accounts and Petty Cash at the end of each month
Reconcile credit card accounts at the statement closing date
Pay sales tax due for the previous month on the "California Department of Tax and Fee Administration" website. Elmo provides a report with the amount needed to pay. I make two prepayments, then pay the third installment when I file the quarterly sales tax due
If we switch to Quickbooks online and sync the bank accounts, the work could probably be done in 3 to 4 hours a week.
