Location: Poway, CA
Employment Type: Full-Time In Office
About Us:
We are an established and growing Commercial Concrete Construction & Engineering company with annual revenue of $10M–$15M. We take pride in our craftsmanship, efficiency, and strong team culture. We're seeking a highly skilled, detail-oriented professional to join our hard-working team in Poway. This position is designed for versatility — ideal for someone seeking a blended Office Manager / Payroll Specialist role with potential advancement into a Construction Controller position.
What You’ll Do:
PAYROLL RESPONSIBILITIES (Weekly Process)
- Full-cycle in-house payroll for private and public works (including certified payroll).
- Process cloud-based timekeeping, daily reports, and payroll tax deposits.
- Manage direct deposits, employee deductions, and benefit payments.
- Ensure public works compliance: certified payroll reporting, wage determinations, apprentice ratios, etc.
OFFICE MANAGEMENT RESPONSIBILITIES
- Oversee daily office operations, ensuring efficient administrative workflows.
- Process and track accounts payable: subcontractor billings, vendor invoices, overhead expenses, and credit card transactions.
- Manage subcontractor compliance including W-9s, insurance certs, OCIP enrollments, and labor compliance documentation.
- Handle CA preliminary notices, subcontracts, change orders, and schedule of values.
- Assist with corporate insurance renewals and client pre-qualification packages.
- Manage employee garnishments, EDD requests, and new hire onboarding.
IT & OFFICE SUPPORT
- Coordinate IT needs: server, hardware, tablets, and phones.
- Liaise with IT consultants for system upgrades, licensing, and cyber compliance.
- Organize office safety, DOT/BIT compliance, and staff meetings.
- Assist with both urgent, unplanned projects and long-term strategic endeavors across the organization.
ADDITIONAL QUALIFICATIONS - CONTROLLER TRACK (Preferred but Not Required)
Candidates with experience in any of the following will be given additional consideration:
- Monthly in-house financial statements including WIP (Work-in-Progress) schedules.
- Construction-specific accounting and AIA billing formats.
- Insurance claims management and audit preparation.
- Bank line of credit renewals and reporting.
- Coordination with CPA on year-end tax planning and preparation of reviewed financial statements.
- Human resources oversight (compliance, benefits, and onboarding).
- Policy and procedure development to improve operations and accountability.
- Comfortable in a leadership role, helping to shape internal controls and team direction.
Who You Are:
- Experienced: 4+ years in payroll processing & office management. Construction industry experience preferred. Controller experience is a strong plus.
- Analytical & Organized: Skilled at multitasking, with excellent attention to detail.
- Tech-Savvy: Fluent in MS Office, accounting software, and construction payment platforms (Textura, Pro-Core, GC Pay, LCP Tracker).
- Problem-Solver: A self-starter who thrives in a dynamic, fast-paced environment.
- Collaborative: Builds strong working relationships across internal and external teams.
- Compliance-Focused: Strong knowledge of CA DIR labor law, payroll regulations, and mandatory compliance reporting.
- Trustworthy: Must pass a pre-employment drug screen (excluding THC) and background check.
Why Join Us?
- Competitive salary based on experience
- 100% employer-paid Health & Life Insurance
- Optional Dental & Vision
- 401(k) Profit Sharing Plan
- Flexible Spending Account (FSA)
- Paid vacation, holidays & sick leave
- Ongoing education and training support
- Opportunities for professional growth into leadership and financial oversight roles
How to Apply
Please respond with your resume & cover letter through this job posting or email jobs@seicci.com.
We are an Equal Opportunity Employer and encourage applications from all qualified individuals.
