Carlsbad Manufacturer seeking someone for a summer project to assist with their Accounts Payable. If you enjoy assisting with the full accounts payable cycle, from receipt of invoices to payment, along with other accounting duties as assigned then this is the project for you!
Essential Duties & Responsibilities:
Manage the Accounts Payable email inbox and AP postal inbox.
Process vendor invoices promptly; review, process, and code invoices for payment; match invoices with purchase orders and verify receipt of goods or services.
Compute sales and use taxes on invoices; collaborate with the General Accountant to reconcile and process sales tax payments.
Reconcile, research, and resolve uninvoiced receipts and registered invoices.
Record and reconcile vendor statements, resolve discrepancies, manage vendor relations, and build effective partnerships.
Oversee the new vendor approval process, including receipt of compliance documents; maintain and update vendor files.
Respond timely to vendor inquiries and resolve payment issues or discrepancies.
Prepare and process payment runs, including check printing and wire transfers.
Manage month-end accruals, prepaids, and balance sheet account reconciliations related to Accounts Payable; reconcile the Accounts Payable sub-ledger to the general ledger.
Responsible for IRS 1099 compliance, issuance, and reporting.
Responsible for imaging and record retention of all Accounts Payable documents.
Partner with the Purchasing ​Department and others in the organization to reconcile and resolve vendor discrepancies.
Assist with all audits, including pulling necessary documentation.
Collaborate with the team to identify and implement process improvements.
Create or update documentation of guidelines and procedures related to A/P workflows as necessary.
Ensure compliance with company policies, procedures, and applicable accounting standards.
Perform other duties, analyses and projects as assigned. Qualifications
Minimum of four years of experience in high-volume accounting departments, with the ability to meet deadlines and work under pressure.
Proficiency in Accounting ERP software, Excel, Windows, and Word.
Experience with BAAN ERP a plus but not required
Strong organizational and time management skills with attention to detail.
Highly accurate data entry skills.
Team player with strong work ethics, a positive attitude, and excellent written and verbal communication skills.
Ability to understand and follow directions and procedures precisely and consistently while maintaining focus and energy. Strong analytical skills, and the ability to multitask.
Maintain confidentiality of company-sensitive and proprietary information.
Apply today for IMMEDIATE consideration!
