Executive Administrative Assistant

Executive Administrative Assistant

23 May 2024
California, San diego, 92101 San diego USA

Executive Administrative Assistant

Outstanding supplier of aggregate material and building materials seeks Executive Assistant to support the Regional VP/GM. This position will provide comprehensive administrative support to Regional & District Senior Leadership. This position will work in the Kearny Mesa/Miramar area of San Diego and will work in the office Monday-Friday.

Requirements:

Exercise independent judgment and discretion regarding confidential matters

Use advanced computer skills to create, modify and update presentations, write memos, plan conferences/meetings/company events, plan and prepare Regional & District VP meeting materials

Assist with Regional & District VP travel arrangements

Assist with Regional & District budgeting

Post/Communicate Regional/District organizational and policy changes

Interact with internal and external consultants, vendors, business leaders and employees

Participate and document Regional/District meeting minutes and communicate commitments from meeting notes to respective leaders

Organize and manage calendars, expense statements for Senior Regional & District Managers.

Organize, plan, coordinate, execute Regional/District meetings

Manage Region fleet in collaboration with Corporate fleet management team

Maintain explosives permit for Region

Oversee day-to-day function/needs of the Regional/District offices

Self-starter requiring minimal supervision Experience

Minimum 5 years’ administrative experience supporting senior level executives

Expert computer skills: Excel, Word, PowerPoint, Outlook, Internet and Visio

Effective verbal and written communication skills with both internal and external business contacts; excellent customer service skills

Strong organizational skills and attention to detail; excellent listening skills and ability to work with employees at all levels of the corporation

Ability to work with and handle confidential/non-public information

Self-starter with professional demeanor, sensitivity to others and keen willingness to learn

Strong intellectual acumen and practical thinking

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