The Executive Assistant will provide high-level administrative support to the Chief Operating Officer (COO), President, and senior staff. This position can be 28-40 hours a week part-time or full-time. This role requires seasoned experience in a variety of activities including shorthand dictation and transcription, a high level of integrity, and discretion in handling confidential information. Salary position.
Duties/Responsibilities:
-Must have a high emotional intelligence with the ability to handle sensitive situations
with confidentiality, empathy, and professionalism
- Performing clerical and administrative tasks, including taking shorthand dictation,
drafting letters, memos, invoices, reports, and other documents for senior staff
- Arranging travel and accommodations for executives
- Scheduling and attending meetings on behalf of executives, taking notes and recording
minutes
- Receiving incoming communication or memos on behalf of senior staff, reviewing
contents, determining importance, and summarizing and distributing contents to
appropriate staff
- Performing office tasks, including maintaining records, ordering supplies, and
performing basic bookkeeping
- Performing additional duties as assigned by executives
- Performing other related duties as assigned
Required Skills/Abilities:
-Dictation/shorthand experience critical in this role
- Ability to manage confidential company matters at all organizational levels
- Excellent verbal and written communication skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Ability to function well in a high-paced and at times stressful environment
- Extensive knowledge of office administration, clerical procedures, and recordkeeping
systems
- Able to type a minimum of 50 words per minute.
- Extremely proficient with Google and Microsoft Office Suite or similar software and
able to learn new or updated software
Education and Experience:
- High school diploma required
- At least four years of related experience is required
-Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift 15 lbs. at times
Preferred:
-Notary Public
-BA in Administration or related field
