We're hiring a full-time Office Manager to lead daily operations, manage admin workflows, and support lead generation at our growing stucco and stone construction company.
Schedule: Full-time, in-office position
Compensation: $25–$35 per hour (depending on experience)
Mileage reimbursed per CA labor law
Start Date: ASAP
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About the Role:
This leadership position requires a highly organized and proactive individual who can handle day-to-day operations, manage communication with clients and vendors, and implement systems to support our field team and office efficiency. You’ll oversee job scheduling, marketing support, and light project logistics while keeping the office running smoothly.
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Key Responsibilities:
Office Management & Administration
Oversee daily administrative operations and ensure efficient office systems
Answer phones and manage communications with clients, leads, and vendors
Maintain Gmail inbox, Google Calendar, and Drive folders
Organize documentation, receipts, and job-related paperwork
Coordinate job scheduling and crew visibility
Track job timelines, change orders, and completions
Order and manage office and job-site supplies
Coordinate with accountant/bookkeeper as needed
Help maintain contractor compliance and permit tracking
Marketing & Lead Support
Post and maintain online ads (Craigslist, Google Ads, etc.)
Track lead sources and assist in improving lead flow
Support simple reporting on marketing performance
Assist with outreach and local visibility strategies
Logistics & Errands
Pick up checks, deliver materials, or drop off paperwork as needed
Mileage reimbursed for approved travel
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Requirements:
3+ years of office management experience (construction or trades a strong plus)
Strong communication skills — phone, email, in person
Proficient with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
Ability to multitask, problem-solve, and work independently
Valid driver’s license and reliable transportation
Detail-oriented, dependable, and highly organized
Bookkeeping and payroll experience is a plus
Spanish-speaking a plus, but not required
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To Apply:
Reply to this post with your resume and a short message explaining why you’d be a great fit.
This is a full-time opportunity with long-term growth potential. If you’re someone who thrives in a small team, enjoys variety, and takes ownership of your work — we want to hear from you.
