Sprotte+Watson Architecture and Planning, Inc. is an established (+25 year) north San Diego County architectural firm specializing in High Performance K-12 facilities. We are looking for a reliable receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. Sprotte+Watson offers competitive compensation relevant to experience and skill level. Firm has professional growth opportunities and excellent benefits, including medical, dental and vision coverage, a 401 K program, bonus incentives and paid holiday and vacations. This is an 8 hour per day/ 40 hours per week position.
Minimum Qualifications:
Proven work experience as a Receptionist, Front Office Representative or similar role
Must be a person with a pleasant and patient temperament to successfully represent the Firm as this is also a customer service role
Excellent work ethic with the ability to work both independently and cooperatively with others
Excellent verbal, written and organizational skills
Hands-on experience with office equipment such as copy machine, phone, printers, etc.
Proficiency in Microsoft Office, WORD, Excel
Ability to complete work in an accurate and timely manner
Keyboarding/typewriting skills a must
Job Responsibilities include, but may not be limited to:
Welcome visitors at the front desk professionally and announce and direct them appropriately
Answer, screen and forward incoming calls; take messages as necessary
Retrieve, sort and deliver daily mail to correct staff member
Ensure reception and conference area are kept tidy and presentable
Order office supplies and keep inventory of stock. Maintain office supplies in an organized manner
Maintain daily employee logs pertaining to who is in or out of the office and when they are expected to return.
Asist other staff with clerical duties such as filing, photocopying, typing, and logging in submittals.
Prepare packages for shipping. Delivering outgoing packages and mail to post office or Fed Ex drop-off
Please Provide:
Cover Letter
Resume of Employment History
Outline of skills/experience with software programs listed above
References (minimum 3, one within the last 12 months)
How to Apply:
Email cover letter with resume and references
Please, no phone call inquiries about this position
Please do not contact us with unsolicited services, offers or other commercial interests
