This is a Position-Based Test conducted in accordance with CSC Rule 111A.
Application Opening– February 21, 2024
Application Deadline– March 5, 2024
Compensation:$115,934.00-$140,894.00 Yearly https://careers.sf.gov/classifications/?classCode=1823
List ID: PBT-1823-142132; RTF0142131-01086976
Who We AreAt the San Francisco Human Services Agency (HSA), we believe in a San Francisco where everyone has the opportunity and support to achieve their full potential. We are comprised of the Department of Benefits and Family Support, and the Department of Disability and Aging Services, and are united by our commitment to deliver essential services that support and protect people, families, and communities.From financial, nutritional and employment support to child and adult protective services, health care coverage, and in-home services for older adults and persons with disabilities, our team lends support for all in need.Our Commitment to Racial EquityAs we work towards our vision of an inclusive San Francisco, we embrace our responsibility to root out systemic racism by creating services and a workforce which reflect the lived experiences and strengths of the people we serve. We are committed to fostering a work environment where our differences are celebrated and everyone has what they need to thriveno matter their race, age, ability, gender, sexual orientation, ethnicity, or country of origin.Click here (https://www.sfhsa.org/about/advancing-racial-equity-hsa) to learn more about what this commitment looks like in action.Job DescriptionThe incumbent will be responsible for supporting the Director of Facilities and Administrative Operations in managing various projects such as tenant improvements, facilities maintenance, staff relocations, and operation improvements. This Construction Project Manager will also be responsible for managing space inventory and coordinating space planning and allocation. Additionally, the incumbent will manage potential new needed spaces for HSA employees, overseeing tenant improvements in these spaces and relocating employees.ESSENTIAL DUTIES AND FUNCTIONSAccording to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list; This position may include additional duties as assigned.
Manage tenant improvement projects from planning, execution, and completion.
Meets with clients/stakeholders to evaluate the program and building needs.
Survey building sites for existing condition and potential renovation/improvements by conducting site visits and walk-throughs.
Develop criteria for projects. Planning and defining scope of work. Preparing specifications for materials and construction.
Produce design concepts and schemes with vendors and contractors including architects and designers.
Collaborate with architects, engineers, construction managers, and building owners/landlords in developing space plans and construction documents.
Prepare cost estimates to develop budgets.
Perform analysis for development of contract specifications, request for proposals, and bid solicitations. Manage contracts with contractors and vendors.
Oversee and supervise the work of contractors to ensure that projects are completed in a timely manner, budgets are met, and the scope is fully executed.
Manage project resources by researching, selecting, and procuring materials, furniture, and equipment.
Coordinate project work orders with the Project Team (Facilities Management, Materials Management, & Information Technology).
Leads and coordinates Project Meetings and Site Assessments.
Conduct research and analysis on various solutions and services relating to facilities and program operations.
Education: Possession of a baccalaureate degree from an accredited college or university;
AND
Experience: Three (3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.
Experience Substitution: Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.Education Substitution: Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.Applicants must meet the Minimum Qualification requirement by the final filing date unless otherwise noted.DESIRABLE QUALIFICATIONS:
Three years of project management experience.
Real estate and facilities management experience.
Construction management knowledge and skills.
Knowledge of building codes and ability to read construction plans.
Degree or certificate from an engineering or architecture program.
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.VERIFICATION OF EXPERIENCE AND/OR EDUCATION:Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirementsNote: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.Resumes will not be accepted in lieu of a completed City and County of San Francisco application.Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.Selection Procedures:Written Core Examination: (Weight 50%)This is a standardized written multiple-choice examination. In accordance with Civil Service Rule 111.11.4, inspection privileges do not apply to the questions and answers in this examination.Candidates who meet the minimum qualifications will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The “core” multiple-choice examination component may include, but not be limited to:
Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis;
Ability to communicate written information (includes ability to proo);
Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas);
Ability to comprehend and understand written information;
Ability to use various computer software programs;
Ability to conduct research;
Ability to establish and maintain cooperative and effective working relationships;
Knowledge of and the ability to apply, principles, practices and procedures involving office operations.
A passing score must be achieved on the Written Core Examination in order to move forward in the hiring process.This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional "specialty" scores. Any scores attained on these components will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst and 1822 Administrative Analyst. Therefore your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. This is not the same exam that is used for 1824 Principal Administrative Analyst, as such your scores on this exam are not applied to any 1824 recruitments, and your scores from the 1824 exam cannot be applied to this recruitment. If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.For your reference, a Multiple-Choice Test Preparation Manual is available on the DHR website:https://sfdhr.org/sites/default/files/FileCenter/Documents/18426-Multiple%20Choice%20Test%20Prep%20Manual.pdfSupplemental Questionnaire Examination (Weight 50%):Candidates who meet the minimum qualifications and those who pass the Written Multiple Choice Core Examination will be invited to participate in the Supplemental Questionnaire Examination; this exam is designed to measure knowledge, skills and/or abilities in job-related areas which may include but not be limited to: knowledge of and ability to project management; ability to establish and maintain effective working relationships; ability to identify, analyze and report upon activities, issues, and problems and recommend appropriate solutions; and ability to collaborate.Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.The above test components are considered standardized and, therefore, test questions and answers are not available for public inspection or review.A passing score must be achieved on the Written Core Examination and the Supplemental Questionnaire Examination in order to proceed in the hiring process. Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:Minimum Qualification Supplemental Questionnaire (MQSQ - Weight: Qualifying): Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.The duration of the eligible list resulting from this examination process will be of six (6) months, and may be extended with the approval of the Human Resources Director.To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2022-23.pdfTerms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/.The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.Additional Information Regarding Employment with the City and County of San Francisco
Information About The Hiring Process (https://sfdhr.org/information-about-hiring-process)
Conviction History
Employee Benefits Overview (https://sfdhr.org/benefits-overview)
Equal Employment Opportunity (https://sfdhr.org/equal-employment-opportunity)
Disaster Service Worker (https://sfdhr.org/disaster-service-workers)
ADA Accommodation
Veterans Preference (https://sfdhr.org/information-about-hiring-process#veteranspreference)
Seniority Credit In Promotional Exams
Right to Work (https://sfdhr.org/information-about-hiring-process#identification)
Copies of Application Documents
Diversity Statement (https://sfdhr.org/information-about-hiring-process#diversitystatement)
How to ApplyApplications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ (https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/%20) and begin the application process. Select the “I’m Interested” button and follow instructions on the screenApplicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Miguel Campos-Salas, by telephone at (415) 557-5185 or by email atmiguel.campos@sfgov.org.All of your information will be kept confidential according to EEO guidelines.The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
