Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!Allied Universal® is hiring a Invoice Manager. The Invoice Manager is responsible for providing support through weekly processing of invoices to include paper and electronic billing files. The Invoice Manager will review billing reports to ensure quality control. Additionally, the Invoice Manger will work closely with the client Contract Accounting Specialist to ensure invoices are completed accurately according to contract terms.RESPONSIBILITIES:
Track and process invoices for all Allied Universal services, reconcile final bills, and oversee budget workups and recaps as well as track all in Ariba as needed for accuracy and payment; weekly invoice submittal for all client requested services and ensure the correct client identified Purchase Order is charged
Manage field level personnel activities in assuring timely invoice delivery to customers with attachment requirements
Complete budgetary forecasting based on previous year financial information and future projections to assist with contract negotiations by the senior Allied Universal Leadership team and the Client
Create, review, revise and maintain quarterly Statements of Work for the client’s business unit
Review service requests and invoice requirements and assure they are in compliance with the contract and current Allied Universal standard
Implement the day-to-day functions of the Billing and Financial Compliance for the Allied Universal account/Client’s Corporate Security Department
Oversee and streamline billing and collections processes
Customer and account management liaison for billing dispute resolution
Customer Care request resolution
Escalate client issues to Enterprise account leadership when necessary for dispute resolution
Assist in preparation and analysis of annual budgets and long-range financial plans/projections
Provide assistance to senior level Allied Universal Leadership and Client
Maintain quarterly variance for multiple business functions within Allied Universal
Review and verify accuracy of financial and contract paperwork and processes
Create budget templates and serve as point of contact for questions and exceptions
Maintain accounts and follow up to verify and close invoices and collect fee
Maintain spreadsheet comparing weekly invoice totals against budgeted amounts
Provide weekly dark hours report
Request new job numbers in WinTeam to ensure Operations Team has a job that be billed against
Maintain frequent communication with all client department managers and ensure timely submittal of invoices per contract
Responsible for reviewing, correcting, and preparing client invoices
Assist with providing data for Quarterly Business Review presentation
Ensure all billing corrections are submitted for processing
Generate reports to analyze and compile key performance indicators (KPI)
QUALIFICATIONS:
Must possess one or more of the following:
Associate’s degree or higher in Accounting, Business, or related field of study
High school diploma or equivalent with a minimum of ten (10) years of billing experience
Minimum of seven (7) years of billing experience
Knowledge of basic accounting
Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
Proficient in web-based applications, computer systems and programs (Microsoft Word, Excel, and PowerPoint), to effectively edit and create reports, database entries, and presentation materials
Able to build strong relationships with peers and senior management
BONUS QUALIFICATIONS (NOT REQUIRED):
Bachelor’s degree in Accounting, Business, or related field of study
BENEFITS:
Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.
Pay Rate: $72,092.80 / year
Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.comIf you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .PPO 14417Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.comIf you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .PPO 14417Location: United States-California-San FranciscoJob Category: Accounting and Finance
