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The Office of the Chief Strategy Officer (CSO) oversees a division responsible for implementing agency-wide strategies and programs to meet the SFMTA's key policy objectives. In collaboration with the SFMTA Executive Team, the CSO division advances agency-wide strategy execution, leads major program design and management, analyzes strategic risks and opportunities, and leads business process improvement initiatives to enhance agency government operations. The CSO division also coordinates and works with other departments and agencies of the City and County of San Francisco, transportation and mobility partners, as well as other public and policy groups, to support the SFMTA's initiatives and advance key policy goals.The CSO Government Operations Section promotes efficient SFMTA government operations by developing, coordinating, and implementing policies and procedures effectively. The team encourages efficiency and process improvements through research, complex management analysis, and data development. The section’s core function is to strengthen the SFMTA's capacity and effectiveness through administrative support services to major programs, task forces and projects across the agency. The section includes two separate teams: the Systems & Process Unit and Policy & Data Development Unit.APPOINTMENT TYPE:Temporary Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.Application Opening:January 22, 2024Deadline to Apply:January 29, 2024Salary:$75,608.00 - $91,936.00 AnnuallyRecruitment ID:TEX-1820-143925Division: Office of the Chief Strategy OfficerSection/Unit:Government OperationsWork Location: 1 South Van Ness – 7th Floor, San Francisco, CA 94103Work Hours: Monday – Friday, 8:00am-5:00pmPlease Note: Submission of Resume and Cover Letter are required as part of your application.POSITION DESCRIPTION:Under supervision of the Policy & Data Development Unit Lead and/or Project Manager, the Junior Administrative Analyst is trained, assists with, and performs professional level analytical work in a variety of functional areas, such as: best practices research, industry research, economic analysis, with data development work and associated analysis of new data. The team works to improve the knowledge base of the SFMTA to better inform decision making around management systems, functions, policy and procedures and/or major program planning. With support and work provided by this position, the Team will make recommendations to senior and executive management regarding best practices in city department and transit agency management, more specifically government operations to meet policy objectives.The position will conduct basic policy analyses and data set development in support of the Clean Transit SF Program, funded by a grant from the State of California. The Clean Transit SF Program is a comprehensive endeavor to transform the transit experience in San Francisco's downtown area and surrounding neighborhoods by addressing challenges related to waste management, graffiti, and aesthetic appeal. The junior analyst also will provide analytical and data support on other priority projects as appropriate.EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:
Conducts field surveys and carries out routine research in connection with budget, legislative or management studies and/or performs analysis of actual expenditures compared to the budget or public policy issues.
Assists in conducting difficult and complex analysis, procedural, organizational and operational investigations, quantitative and qualitative data analysis, surveys and/or research relating to department/agency operations.
Assists in preparing reports and proposals, including preparing quarterly and year-end financial, program and budget, and legislative reports.
Assists in preparing budget and program delivery calendars.
Assists in compiling budget requests and preparing supplemental budget requests, making budget presentations, performing cost analysis and preparing program reports.
Prepares, generates, and updates budget documents, contract reports, surveys, databases and mailing lists.
Performs research on Transportation Industry topics and submits research papers for consideration by decision makers.
Tracks and coordinates revenue and expenditures, grants, program budgets, and other funds.
Assists in preparation and coordination of development of legislative proposals and/or statewide initiatives.
Prepares graphs and charts for presentations.
Assists in review, processing and monitoring of contracts and contract certification processes. Maintains contract files, and other contract documents and certificates.
Assist in monitoring progress on grant funded projects and submitting invoices to funding partners for reimbursement.
Draft grant applications for State, Local, and Federal grants like the Clean California Grant and maintain a professional relationship with funding partners.
Inputs and maintains data in computerized system and generates computerized reports.
DESIRABLE QUALIFICATIONS:
Possession of an undergraduate degree in accounting, finance, public or business administration, economics, urban studies, public policy, computer science, planning, or related field.
Experience working with federal, state, and local transportation agencies.
Knowledge of transportation capital funding processes and procedures used by federal, state and local governments.
Ability to prepare graphic design and presentation materials for conceptual engineering and photo-simulation and various social media tools.
Ability to use various computer applications, including MS Word, Excel, Macros, Power Point, Power BI, and SQL.
Ability to interact effectively with internal and external stakeholders.
Ability to work effectively with all levels of staff within SFMTA organization and outside agencies.
Ability to work as part of a team to accomplish a set of shared goals.
Experience collaborating with diverse stakeholders, community groups, underserved or marginalized communities.
Minimum Qualifications:These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.Education:Possession of a baccalaureate degree from an accredited college or universitySubstitution:May substitute up to 2 years of the required education with qualifying full-time, professional-level experience in budget analysis, financial analysis and reporting, legislative/policy analysis, data analysis, or contract/grant administration. One year (2,000 hours) of qualifying experience will be considered equivalent to 30 semester/45 quarter unitsVerification:Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at:https://sfdhr.org/information-about-hiring-process#verification. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.Selection Process:Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be used to determine candidates' qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to move forward in the selection process.
Information About the Hiring Process (https://sfdhr.org/information-about-hiring-process)
Conviction History
Employee Benefits Overview (https://sfdhr.org/benefits-overview)
Equal Employment Opportunity
Disaster Service Worker (https://sfdhr.org/disaster-service-workers)
ADA Accommodation
Right to Work (https://sfdhr.org/information-about-hiring-process#identification)
Copies of Application Documents
Diversity Statement (https://sfdhr.org/information-about-hiring-process#diversitystatement)
For questions or inquiries, please contact: Wilson Hoang, Human Resources Analyst at Wilson.Hoang@sfmta.com.All your information will be kept confidential according to EEO guidelines.The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
