Description Boutique law firm has an immediate opening for a Receptionist! This Receptionist will join a small team of legal staff, supporting a three attorney firm. This role is critical in ensuring efficient office operations and providing a welcoming environment for visitors. A successful candidate will be responsible for a range of administrative tasks, including answering phones, organizing files, and managing calendars. This Receptionist must be able to work on-site in San Jose, CA full-time. The ideal candidate will have 1-5+ years of receptionist or administrative experience; prior legal experience is a huge plus but not required. Responsibilities: Serve as the first point of contact for the office, answering and directing calls, and greeting visitors professionally and courteously. Manage and organize office files and documents, ensuring they are easily accessible and kept in order. Handle email correspondence, ensuring that all emails are responded to in a timely and professional manner. Oversee calendar management, scheduling appointments, and updating the calendar as necessary. Support client relations by following up with clients and resolving their inquiries. Utilize various systems and platforms for tasks, demonstrating adaptability to different tech tools. Assist in supply management to ensure the office is well-stocked and functioning smoothly. Contribute to team efforts by accomplishing related tasks as needed. Utilize skills in estate planning and probate if applicable but not mandatory. Ensure a professional and organized front office environment to enhance client and visitor experience.Requirements Qualifications: Minimum of one year of experience in a similar role such as receptionist or administrative assistant Proficiency in answering incoming calls and/or using a multi-line phone system Strong customer service skills Ability to handle email correspondence professionally and promptly Skills in organizing files and maintaining an efficient filing system Capacity to schedule appointments and manage a busy calendar Familiarity with Estate Planning procedures and requirements is a plus but not required Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
