Accounts Payable & Receivable Assistant - Part Time to start - 20 hours per week.
IntriPlex Technologies is a global leader in high volume, precision metal stamping and forming technology, well-recognized for engineering excellence, product quality, and a broad product innovation portfolio across multiple industries. Today, IntriPlex places a growing focus on advancing battery technology with critical breakthrough stamping solutions for prismatic and cylindrical battery cell structural components. Our customers choose us as a partner for innovative precision metal stamping solutions. We’re headquartered in Santa Barbara, California, and manufacture in the USA and Thailand.
SUMMARY
Assist Senior Accountant and Finance Director with Accounting and Finance activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Other duties may be assigned.
Set up (new) and maintain Finance View for customers in SAP.
Set up (new) and maintain vendors in SAP including obtaining W9 forms for new vendors.
Create customer invoices and send them to customers.
Apply customer payments against the corresponding invoices.
Prepare monthly customer statements and send them to customers.
Follow up over-due invoices.
Enter non-PO invoices to corresponding GL and cost center (manual will be provided) after obtaining approvals from the head of department (HOD).
Enter PO invoices after matching packing slips to purchase orders and vendor invoices. (three-way-matching)
Detect and report any exceptional items on the invoices such as exorbitant shipping/handling fees/fuel surcharges.
Research and Assemble Weekly Check Runs.
Answer specific vendors and customer inquiries.
Maintain petty cash account.
Post bi-weekly payroll in SAP.
Post other inter-co company-related expenses, and issue debit notes accordingly.
Confirm AR/AP balance with Inter-co companies at month end.
Reconcile other debtor, COBRA, and prepayment accounts at month end.
Prepare insurance and rental expense allocation JE monthly.
Analyze/reconcile Good Receipt clearing account.
Reconcile AMEX account at month-end.
Post and reverse recurring accrual JE.
Reconcile AP accruals accounts.
Maintain the sales and use tax (S&U tax) folder and accrue the S&U tax including the R&D S&U tax right after month-end code-run complete.
Run AR&AP aging reports at month-end.
Assist in preparation of monthly reports.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made for individuals with disabilities to perform the essential functions.
Language skills: Excellent written and verbal communication skills
Math skills: Strong math skills required.
Reasoning Ability: Outstanding Logic and reasoning abilities needed.
Physical Demands: Individuals may have to sit or stand as needed.
Work Environment: Moderate noise with use of typical computers, printers, copiers, and scanners. Light traffic.
Adjacent work areas are subject to loud noise and may require occasional exposure to the manufacturing areas where protective equipment, outer fit, or accessories are required to wear. For the most part room temperatures are ambient, lighting, and traditional office equipment to be found.
EDUCATION/EXPERIENCE
Minimum 5 years GL, AR/AP, and other accounting experience.
MS Office Proficient.
Experience with SAP is preferred.
Detail oriented with strong analytical and organizational skills.
