Description Are you organized, detail-oriented, and passionate about supporting a vibrant educational environment? Do you thrive in a fast-paced setting and enjoy collaborating with a dedicated team? If so, this part-time (15-25 hours/week) contract Office Assistant opportunity in Santa Barbara could be your perfect fit!In this critical role, you'll be the go-to support system for our school staff, ensuring smooth day-to-day operations. You'll wear many hats, providing exceptional administrative and organizational skills.Here's what you'll do:
Organizational Superstar:
Develop and maintain efficient filing systems to keep information readily accessible.
Update and manage office policies and procedures, ensuring clarity and consistency.
Order essential office supplies, researching cost-effective options.
Support Champion:
Assist school staff with various administrative tasks, streamlining processes and boosting efficiency.
Contribute to the preparation of reports, ensuring accuracy and timeliness.
Manage contact lists for easy communication and reference.
Welcome Ambassador:
Provide friendly and professional support to visitors, answering questions and directing them effectively.
Act as a point of contact for internal and external clients, addressing inquiries and concerns.
Collaborate with executive and senior administrative assistants to facilitate requests from senior staff.
To be successful in this role, you'll possess:
Strong organizational skills with a keen eye for detail.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) a plus.
Ability to work independently and take initiative.
A positive and professional attitude with a commitment to excellent service.
We offer:
A rewarding opportunity to support a dynamic educational environment (contract position).
A collaborative work environment with a dedicated team.
Flexible part-time hours (15-25 hours/week).
Requirements Proficient in managing computer files and department files
Excellent organizational and multitasking abilities Strong written and verbal communication skills Ability to work independently and in a team Familiarity with office management procedures and basic accounting principles Proficient in MS Office or similar office software High school diploma; additional qualifications in Office Administration are a plus Ability to prioritize tasks and work under minimal supervision Strong problem-solving skills and attention to detail Excellent customer service skills Ability to maintain confidentiality of sensitive information Demonstrable experience in an office assistant role or similar is advantageous. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
