Development & Administrative Assistant (Santa Barbara)

Development & Administrative Assistant (Santa Barbara)

19 May 2019

Development & Administrative Assistant (Santa Barbara)

Vacancy expired!

Development and Administrative Assistant

Position Summary:

The Development and Administrative Assistant acts as the first point of contact for Sanctuary Centers and is required to be fully articulate about each of Sanctuary Centers programs in order to ensure that each potential client or family member is met with the much needed guidance and respect that they deserve. As such, it is imperative that they be patient, articulate, and empathetic.

Under the direct supervision of the CEO and Director of Philanthropy, the Development Assistant provides administrative support in a wide array of fund development activities including donor database management (salesforce), newsletter creation and dissemination, special events, direct mail solicitations and Web/Social Media projects. Various administrative duties are the sole responsibility of the Development and Administrative Assistant and should be carried out with little or no supervision.


Maintain and manage confidential donor database systems including receipt, entry and acknowledgement of all monetary and/or in-kind donations and inquiry tracking.

Provide support for direct mail appeals, newsletter, and donor campaigns.

Design and implement social media activity, in coordination with marketing staff if needed, to cultivate community engagement, education, and contributions; Oversee aspects of Sanctuary Centers active and passive fundraising events.

Assist CEO and Director of Philanthropy in planning, implementing and evaluating ongoing annual fund development plan and major gift efforts.

Create and facilitate volunteer opportunities for corporate groups, students, and individuals.

Coordinate with vendors for services related to development and administrative activities, including all printing, office supply orders, event planning, etc.

Create and maintain a deadline-driven calendar of development activities and events.

Assist in the preparation of communications and public relations materials as needed.

Provide support in planning and implementing special projects and events.

Build and maintain effective working relationships with all program and support staff.

Compile Program Director reports and other materials for monthly distribution to Board Members.

Manage correspondence for Board Members and monthly meeting.

Attend and take minutes of board of directors meeting. Transcribe and submit to CEO/Board President for review

Maintain office equipment and orders all office supplies and departmental budgets.

Responds to program inquiries as assigned.

Special Projects and other duties as assigned.

Minimum Qualifications:

Bachelor Degree and 1 to 2 years demonstrated and verifiable successful experience in administrative work.

1 year of nonprofit fundraising and donor/prospect development experience preferred.

Reliable and strong initiative and the ability to work independently and collaboratively.

Excellent organization and time management skills.

Ability to work with diverse group of people.

Demonstrated knowledge of Microsoft Office (Word, Excel, PowerPoint).

Ability to meet physical requirements of the job including carrying, lifting, pulling and pushing 50+ lbs., and walking up and down stairs.

Ability to manage multiple projects simultaneously, in a fast-paced setting with shifting priorities and constant deadlines.

Desired Qualifications:

Social Media, Web, and Print Marketing experience preferred.

Knowledge of fundraising or database software applications preferred, but will train (Salesforce or similar).

Knowledge of web/print graphic design software (Photoshop, InDesign)

Required Competencies: To perform the job successfully, an individual should demonstrate the following competencies in executing the essential functions of this position:

Problem solving “ identify and resolve problems in a timely manner by gathering and analyzing information skillfully.

Interpersonal skills “ maintain confidentiality, remain open to others ideas and exhibit a willingness to try new approaches.

Ability to exercise good judgment and manage communications with supervisor and/or agency leadership.

Oral communications “ speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and ability to conduct meetings.

Written communications “ edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

Planning/organizing “ prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

Quality control “ demonstrates accuracy and thoroughness and monitors own work to ensure quality.

Adaptability “ adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

Dependability “ consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

Job Type: Full-time

Salary: $17.00 to $22.00 /hour (DOE)

To Apply: Please include a cover letter with answers to the following questions:

How many years of nonprofit fundraising experience do you have?

How many years of PowerPoint, Salesforce, Excel, InDesign experience do you have?

How many years of verifiable administrative assistant experience do you have?

What is the highest level of education you have completed?

Are you in Santa Barbara, CA?

Do you have the following license or certification: Driver's License?

Are you authorized to work in the following country: United States?

Are you willing to undergo a background check, in accordance with local law/regulations?

What percentage of the time are you willing to travel for work?

About Sanctuary Centers of Santa Barbara

Sanctuary Centers of Santa Barbara is a non-profit organization that has been providing high quality care for adults with mental illness and co-occurring disorders since 1976. Our 43 years of experience gives us a knowledge base that is unrivaled in the mental health field. Our mission is to provide our clients with a continuum of treatment in order to create opportunities for community reintegration and prevent further hospitalization while maintaining high professional standards. We offer a relaxed and dog friendly work environment and full benefits.

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