Job Title: Administrative Assistant - Office Setting
Location: Santa Barbara
Job Type: Part-time (9-3) five days a week with opportunity for more hours
About Us:
Our office is a local professional dedicated to serving our clients with integrity and professionalism. Our team is committed to creating a supportive environment that fosters growth and excellence. We are currently seeking a detail-oriented and organized Administrative Assistant to join our dynamic office team.
Job Description:
As an Administrative Assistant in our office, you will play a crucial role in supporting our daily operations and ensuring that our clients receive the highest level of service. You will be responsible for a variety of administrative tasks that contribute to the efficient functioning of our office.
Key Responsibilities:
- Answer and direct incoming calls, providing exceptional customer service to clients and potential customers.
- Manage office correspondence, including emails, memos, and other communications.
- Maintain and organize client files, ensuring accurate record-keeping and confidentiality.
- Assist in the preparation of documents, proposals, and reports.
- Schedule appointments and coordinate meetings for the insurance agents.
- Process client requests and inquiries in a timely manner.
- Support the team with various administrative tasks, including data entry and office management.
- Assist in managing office supplies and inventory.
- Collaborate with team members to ensure smooth office operations.
Qualifications:
- High school diploma or equivalent; associate degree or higher preferred.
- Previous experience in an administrative role, preferably in an insurance or financial services setting.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with office technology.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy in all work tasks.
- Ability to work independently as well as part of a team.
- Positive attitude and a customer-focused mindset.
-Willingness to learn new software and systems.
What We Offer:
- Competitive salary based on experience.
- Opportunities for professional development and growth.
- A supportive and friendly work environment.
How to Apply:
If you are a motivated individual with a passion for providing excellent administrative support in the industry, we want to hear from you! Please submit your resume and a cover letter outlining your relevant experience to with the subject line "Administrative Assistant Application - [Your Name]."
Our office is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
