Financial & Administrative Assistant
Wellness Cluster
Summary of Job Details
Under the supervision of the Financial Analyst, plays a key role in ensuring effective and efficient financial and business functions for the Division of Student Affairs. Serves as a member of the Student Affairs Business Administration Team. The primary focus area for this position is the Student Wellbeing Cluster which is made up of the Dean of Student Wellness, Recreation, Health & Wellness, Student Mental Health Coordination Services, and Counseling and Psychological Services. Responsibilities include financial analysis, reporting, and tracking; maintaining and initiating financial and operations databases; general ledger auditing; purchasing; and preparing and processing a wide variety of financial transactions. Provides analytical support for a wide range of topics. Prepares and processes accounts payable transactions including travel, entertainment, purchase requisitions, gift forms, BARC, deposit and recording advice, etc. Possesses a strong and in depth knowledge of University policies and procedures and Divisional guidelines. Provides policy information to staff and handles multiple complex and confidential projects that require strong analytical and organizational skills. Exercises advanced problem-solving skills and knowledge to plan, recommend, and execute courses of action. Uses independent judgment, decision making, and initiative to set priorities, plan and coordinate projects and activities. Works under the pressure of competing deadlines and frequent interruptions. This position requires a high level of confidentiality, sensitivity, and professional judgment as well as excellent written and oral communication skills. Performs tasks independently or within a team environment.
Required Qualifications
HS diploma or equivalent experience
1-3 yrs Financial or Administrative Experience
Special Conditions of Employment
Mandated reporting requirements of Child Abuse
UCSB Campus Security Authority under Clery Act
Satisfactory criminal history background check
UCSB is a Tobacco-Free environment
Days/Hours: Mon-Fri, 8:00am-5:00pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 1/9/2025
Apply online at https://jobs.ucsb.edu
Job #75134
