HR/ASAP Administrative Assistant
Human Resources
Summary of Job Details
Responsible for the administrative operations for Academic & Staff Assistance Program (ASAP), including coordination of events, website updates, and managing a complex scheduling system and database. Requires extreme confidentiality, sensitivity, tact and diplomacy. Independently performs a variety of administrative support duties in support of HR business operations. Prepares and processes various University paperwork necessary to issue payments to vendors and service providers in compliance with University, division and department policies and procedures and audit requirements. Serves as the HR front desk generalist, utilizing a case management system to triage or answer a wide range of questions. Interacts professionally with all levels of University personnel, utilizing sound judgment, diplomacy and confidentiality in person, by e-mail or telephone.
Required Qualifications
Demonstrated understanding of the need to maintain high levels of confidentiality in a workplace setting with regard to verbal and written information (e.g., HIPAA requirements)
Solid organizational skills and ability to multi-task with demanding time frames.
Solid communication and interpersonal skills to communicate effectively with all levels of customers verbally and in writing
Experience working with Google Suite, Microsoft Office and/or other office suite applications
Special Conditions of Employment
Satisfactory completion of a conviction history background check
UCSB is a Tobacco-Free environment.
Days/Hours: Monday-Friday, 8:00 am-5:00 pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 1/29/2025
Apply online at https://jobs.ucsb.edu
Job #75577
