To apply, please visit: https://recruiting.paylocity.com/recruiting/jobs/Details/2703087/SB-Museum-of-Natural-History/Payroll-Benefits-and-Membership-Coordinator
Title: Payroll, Benefits, and Membership Coordinator
Classification: Non-Exempt, Full-Time (range 32 – 40 hours per week) with benefits
Department: Administration
Reports To: Business Development Officer & Membership Manager
Pay: $25.00 per hour
Mission: The Santa Barbara Museum of Natural History inspires a thirst for discovery and a passion for the natural world.
Position Summary: The Payroll, Benefits and Membership Coordinator will perform a wide range of payroll and benefits related duties, including but not limited to administering payroll, benefits, and leave of absences, and enforcing company policies and practices. The individual in this role is also responsible for creating and maintaining various contract documents, insurance records, and updating the Web Portal tracking system and TrustLayer. They are also responsible for supporting the Membership Manager with membership processing, member relations, and office administration support.
Specific Responsibilities:
Maintain the integrity and confidentiality of payroll and human resource files and records.
Prepare bi-weekly payroll; review timesheets; distribute paper checks.
Maintain all payroll records and run management reports as required.
Administer health and welfare plans, including benefit enrollments, changes and terminations; update any changes in the HRIS; and provide general benefits administration support.
Process required documents for payroll and insurance providers to ensure accurate recordkeeping and proper deductions.
Assists with new hire orientation, including form I-9 processing and verification.
Assists with open enrollment during benefits renewal.
Reconcile benefits statements and HR related invoices.
Assists with year-end processing including W2s, 1095, etc.
Assists with transactional services through the HRIS as lifecycle events occur: new hires; changes; transfers; terminations; promotions; and leaves of absence.
Assists with the processing of terminations and preparing final paychecks.
Perform customer service functions by answering employee requests and questions about payroll and benefit deductions; referring more complex questions to appropriate employees or management.
Conduct periodic audits of payroll, timekeeping, and payroll deductions.
Assists with the approved drivers list, corresponding with insurance broker for approvals.
Assists with workers' compensation claims; investigate accidents; advise supervisors on their role with injured employees; maintain records in compliance with state and federal laws.
Assists with unemployment claims and reporting.
Prepare reports as needed, including Patient Centered Outcomes Research Institute (PCORI), Bureau of Labor Statistics (BLS), and other government-required reports.
As necessary create museum vendor agreement documents; send documents to vendor for signature and track receipt for execution, signature and compliance, including W9 forms.
Set up new Vendor in Financial Edge and if necessary, in TrustLayer. Maintain vendor records.
Coordinate and obtain Business Development Officer approval for any exceptions of contract requirements, contract verbiage or insurance requirements.
Processes all new and renewing membership applications and follows strict accounting procedures.
Maintains the membership database ensuring protocols for entering and maintaining information are consistently followed.
Reconciles membership revenue.
Prints and mails membership cards and other materials.
Provides staff support to membership and fundraising campaigns.
Assists with the organization and implementation of membership events and activities, including member outreach tables.
Assists with production and proofing of invitations and direct mail pieces.
Represents Museum to prospective members and responds to member administrative needs such as new cards and name or address changes.
Works special events that relate to Membership: Members Party, Leadership Circle Dinner, Gala, Wine Festival, and other events and exhibit openings.
Work in partnership with staff to build a cohesive team structure.
Support the Museum’s commitment to diversity, equity and inclusion for fellow staff, guests and the community.
Contributes to a positive guest experience by greeting and addressing any questions when encountering guests as they navigate through the Museum and Sea Center.
Ensure workspace is clean and clear of clutter consistent with Museum performance and safety procedures.
Perform other related duties as assigned.
Essential Requirements:
Working knowledge and understanding payroll and CA wage and hour laws are essential.
Excellent verbal, written, analytical and problem-solving skills.
Strong interpersonal skills and willingness to interact with employees.
Is comfortable interacting with the public including high profile members, donors and sponsors.
Team player with a positive attitude.
Excellent time management skills with a proven ability to meet deadlines.
Strong organization, accuracy and attention to detail.
Confidentiality, discretion and integrity.
Has good computer skills, including competency with Microsoft Office (Outlook, Excel, Power Point), and experience working with a database program (experience with Raisers Edge is highly desirable).
Proficiency with or the ability to quickly learn the organization’s HRIS and Payroll management systems (Paylocity).
Is able to operate a variety of office machinery including copiers, printers, scanners, and fax machines.
Ability to work occasional overtime hours and occasional weekend hours.
Preferred Requirements:
Minimum 3 years’ experience working in administration, payroll or accounting.
Experience working in Membership and with membership databases.
Interest in the natural world and science.
Non-profit experience, a plus.
Ability to speak conversational Spanish, a plus.
Work Environment:
This is an onsite position (no remote work).
General office environment with occasional work throughout the Museum’s facilities (Sea Center, galleries, conference rooms, and exhibit halls) and outdoors.
Significant telephone and computer work (repetitive movement – typing).
Frequent sitting, standing, walking, climbing stairs and bending with occasional lifting of light loads (25 lbs.).
The incumbent must be able to perform each requirement of the position as outlined in the job description. Essential Requirements are representative and are essential for satisfactory job performance. The Work Environment characteristics are representative of those that may be encountered while on the job. The Museum will make reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position.
To apply, please visit: https://recruiting.paylocity.com/recruiting/jobs/Details/2703087/SB-Museum-of-Natural-History/Payroll-Benefits-and-Membership-Coordinator
