HTF TECHNICAL AND ADMINISTRATIVE ASSISTANT
Status: Fulltime, hourly Supervisor: President/CEO
Organizational Background: The Housing Trust Fund of Santa Barbara County, Inc. (HTF) www.sbhousingtrust.org is a nonprofit 501(d)(3) Community Development Financial Institution (CDFI) and loan fund whose mission is to expand affordable and workforce housing opportunities in Santa Barbara County, CA. We operate a Revolving Loan Fund to facilitate affordable housing production, a Workforce Homebuyer Program that provides first-time homebuyer down payment assistance and a Housing Innovations program that explores new technology to create affordable housing using sustainable and natural building materials.
Position Summary: Under the supervision of the President/CEO, the Technical and Administrative Assistant performs technical and administrative support work for the CEO, Board of Directors, and Board Committee members.
Duties and Responsibilities: The Technical Assistant and Administrative Assistant performs a variety of technical and administrative duties requiring strong organizational and multi-tasking skills, a high level of computer expertise/proficiency in a variety of software applications, the ability to perform research, make critical analysis, complete reports, perform administrative functions and maintain agency operating systems. Major responsibilities and duties include, but are not limited to the following:
Technical Work Responsibilities:
Assist CEO with technical work for the Revolving Loan Fund for affordable housing production, Workforce Homebuyer Program and Housing Innovations Program.
Research and update data on local/regional housing market conditions, county household income levels and poverty statistics, affordable housing needs, demographics, etc. as needed to complete agency applications, reporting requirements, and special projects.
Assist CEO in completing periodic agency certification applications and reports.
Assist CEO with quarterly and annual performance reports and compliance monitoring with lending partners and federal, state, and local government agencies.
Assist CEO with updating loan data and capital sources for the agency’s affordable housing production and homebuyer programs.
Assist the CEO in completing the annual loan portfolio CRA reports for lending partners and the HTF Board of Directors.
Assist the CEO with grant application document preparation and reporting.
Periodically update housing and demographic data and statistics on the agency’s website.
Administrative Responsibilities:
Maintain and update the agency’s Master Reporting Schedule to ensure that program, proposal, and corporate reporting requirements are tracked and reporting deadlines met.
Update and maintain the agency’s Operating Manual.
Monitor/maintain online government registrations, agency website domains, software, and computer registrations.
Assist CEO with annual nonprofit reporting and compliance to Federal, State, and local governmental agencies.
Assist CEO with financial reporting: quarterly financials to lending partners, annual audit and tax returns to lending partners and funders.
Provide planning, scheduling, and logistics support for CEO meetings, HTF Board, committee and special meetings, special events, and workshops.
Be responsible for the development and update of HTF database and communications networks.
Provide general administrative systems and clerical support, as needed, including but not limited to routine correspondence and mailings, equipment and supply needs, office facilities, insurance, record-keeping, communications contacts and databases, electronic and physical filing system, and other administrative tasks.
Qualifications:
Minimum 3-5 years in relevant and demonstrated technical and/or administrative/office management work experience or equivalent education experience.
Background and experience in housing, real estate, planning, community development, finance and lending, economics, or related field preferred.
High proficiency in Microsoft Office applications (Excel, Word, Outlook, etc.)
College degree or equivalent work experienced required.
Desired Characteristics, Knowledge, and Abilities:
Well organized and ability to work independently and manage time and priorities well.
Ability to multi-task and keep multiple activities progressing.
Knowledge of and use of organizational and planning tools such as timelines, project/task tracking, filing systems.
Detail oriented while keeping the overview.
Ability to perform critical thinking, analyze and problem-solve.
Ability to research, analyze, summarize, and clearly present data and information.
Self-starter with high level of initiative; ability to take on new tasks and follow-through to completion.
Ability to take direction and follow instructions.
Ability to communicate clearly and concisely both written and orally.
Comfortable communicating via telephone, email, and social media.
Ability to establish and maintain effective, cooperative working relationships with staff, committees, outside agencies, and the public.
Compensation and Location:
The salary range is $65,000 to $75,000, depending on qualifications. Benefits include health benefits, vacation and sick days leave, 401(k) deferred compensation with employer match, and parking benefit. Location: Downtown in the City of Santa Barbara, CA.
APPLICANTS: Please submit brief cover letter and resumé with references.
