We are looking for an Executive Assistant who will support our CEO and CSO. The ideal candidate will possess strong travel experience, exceptional administrative skills, a professional demeanor, and the ability to manage multiple priorities efficiently. This role offers an exciting opportunity to work closely with senior leadership, providing comprehensive support to ensure smooth daily operations and strategic initiatives. This role is full-time on-site at our offices in Santa Monica. What you’ll do: Arrange comprehensive travel plans, create detailed itineraries, and assemble all documents needed for travel, meetings and events.Manage and maintain executive calendars, scheduling meetings, appointments, and conferencesPrepare and edit correspondence, reports, presentations, and other documents with high accuracy through prooing and transcription.Liaise between the executive and internal teams to convey directives, align priorities, and initiate appropriate follow-up actions.Coordinate and assist with event planning for company functions, conferences, and special projects.Oversee office management duties, including supply ordering, front desk responsibilities, and maintaining organized workspaces.Assist with personal tasks for the President and COO as required, functioning as a trusted personal assistant.Uphold professional standards of integrity and teamwork, working effectively and independently in communication with all levels of management, clients, and vendors.Maintain strict confidentiality and discretion when managing sensitive information.Other duties as assigned
