Description Responsibilities:
Operates a centralized phone system with multiple lines, receiving and directing incoming calls appropriately.
Greets visitors in person, or via phone or email, and determines the nature of their business, providing standard information related to legal services.
Performs various administrative support tasks, including typing correspondence, maintaining records, and processing documents.
Establishes and maintains filing systems, both physical and electronic.
Receives, sorts, and distributes incoming mail and legal document deliveries, ensuring confidentiality.
Maintains calendars, schedules, and deadlines for the department, reminding staff of important dates and events.
Assists with event registration and reservation of meeting rooms.
Performs other duties as required to support the objectives of the legal office.
Requirements
Knowledge of:
Modern office practices and legal office procedures.
Proper English, grammar, spelling, and punctuation.
Operating characteristics of common office equipment.
Departmental procedures and standing instructions related to work performed.
Ability to:
Operate computer software including word processing, databases, and spreadsheets.
Type accurately at a sufficient speed.
Analyze problems and apply appropriate solutions.
Maintain confidentiality and prioritize work effectively.
Work as part of a team devoted to customer service.
Initiate projects and tasks within the functions of the department.
Computer Skills:
Proficiency in MS Office Suite (Word, PowerPoint)
Intermediate skills in word processing, databases, spreadsheets, email, and basic desktop publishing.
Internet and website usage with professional conduct.
Experience:
Requires 2 years of progressively responsible secretarial experience.
Experience supporting multiple people in a professional setting preferred.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
