Job description
Accounts Payable Responsibilities (Temp to Hire)
Review and print vendor invoices daily from the AP outlook mailbox
Respond to vendor and internal department inquiries daily
Print Costed Receivers on a daily basis.
Match costed receivers to Receiving document, Purchase order and vendor invoices on a daily basis
Follow-up on inter-departmental and vendor discrepancies
Sort AP incoming mails daily and forward expense invoices to appropriate managers for approval
Voucher inventory / expense AP invoices with correct general ledger from the chart of accounts
Prepare and perform the weekly check run. A/p checks, ACH, USD and FX payments
Pull invoices from the check register report and match with check payments
Prepare the check register in .csv format to be loaded to CNB bank
Forward each check batch to the accounting manager to be reviewed, signed and release from the bank module
Separate checks from a/p vouchers making sure that backup docs are mailed with payment if needed
Mail A/p checks and file AP paid vouchers on a weekly basis
Responsible for logging, updating of the labor efficiency expenses on excel
Prepare report and create Vendor billback deal invoices and reconciliation against AP aging monthly
Responsible for weekly filing of AP documents and other projects as needed
Prepare USD wire transfer payment on excel and forward to COO with invoices to be paid
Email payment advice and remittances to vendors before the value date of the payment
Prepare and run all wire payments, USD WIRE, ACH, FX in the system
Prepare all billback invoices in regard to Advertisements and forward to the vendors
Prepare all Foodshow related invoices and email to participated vendors
Reconcile the monthly credit card statements
EXPERIENCE & QUALIFICATIONS
Strong communication and organizational skills are required
3-5 years Accounting Experience in (AP), in Food Distribution a plus
Knowledge of the 3way match of Inventory, Purchase order and Invoice is required
Domestic & Foreign currency experience in regard to exchange gain/loss is a plus
Intermediate to advanced Microsoft Office Excel experience, Pivot Tables experience a plus
Excellent verbal and written communication, ability to work well with others
Critical and analytical skills and High attention to detail is required
Vendor Billback experience is required
Must demonstrate good time management and interpersonal skills
Organized and ability to meet deadlines
Chargeback Experience a plus
The company follows the principle of equal employment opportunity, making employment decisions based on business needs, job requirements, and individual qualifications. Italfoods does not discriminate based on race, color, religion, national origin, sex, age, disability, HIV status, sexual orientation, gender identity and expression, marital status, military service, genetic information, family or parental status, or any other status protected by law.
Job Types: Full-time, Temp
