Accounts Payable & Office Administration Coordination (Construction Company)
Business Overview
Environmental Systems Inc is a large Mechanical Contractor in Santa Clara doing business in the Bay Area since 1975.
Overview of the Role:
Looking for an Accounts Payable clerk to process all monthly AP invoices in addition to office administration and coordination.
Responsibilities
-Process all AP invoices
-Monitoring the AP Invoices email inbox
-Verify all vendor monthly statements
-Match invoices with the POs and packing slips, verifying for consistency
-Filing applicable paperwork
-Follow up with vendors regarding errors or questions in billing
-Review system coding of the invoices for system entry
-Enter PO & invoices into software system
-Managing the monthly vendor payments & resolving incorrect billing issues
-Pays many monthly vendor bills that need to be monitored and broken down by departments for entry
-Managing the company cell phones and Verizon account
-Including set up of new employees device
-Works cross functionally with warehouse staff
-Answer phone lines and direct to proper ESI employees
-Assist with office efficiencies & managing and ordering of office supplies
-Greet guests
-Assist Office Manager with various projects and deadlines
Experience Required:
-At least 5 years Accounts Payable experience
-Excellent written and oral communication skills
-Outstanding Customer Service
-Ability to efficiently interface with internal team and vendors
-Ability to be a productive team member
-Collaborate well with other office staff
-Complete projects timely against rigid timelines
-Excellent time management skills
-Flexible and adaptability
-Embrace fast-paced environment
-Strong MS Office Suite program skills
-Familiarity with Adobe PDF
Experience Preferred but not required:
-Experience with Foundation Software is a plus
-Knowledge of HVAC parts, equipment and vendors
-Basic understanding of HVAC & plumbing
-Commercial mechanical industry knowledge
-General knowledge of HVAC, Plumbing, Piping, and Controls
Benefits
We have a very competitive benefits package, including:
Hourly wage
Medical and Dental
Profit Sharing Plan (retirement plan)
PTO
If you have experience in the following areas then this is an ideal position for you: accounting, accounts payable, accounts receivable, AP, AR, payables, vendors, invoicing, payments, customer service.
