Office Manager / Administrative Assistant
Company: Gran Via Restaurant Group
Location: 2026 San Pablo Ave., Berkeley CA 94702
Salary: $30 per hour depending on experience
Gran Via Restaurant Group is seeking a versatile and detail-oriented Office Manager / Administrative Assistant to join our team. In this role, you will play a pivotal role in supporting the smooth functioning of our laid-back and casual workplace environment by managing administrative tasks, facilitating employee onboarding, and ensuring efficient paperwork processing. Additionally, you will collaborate closely with our accounting firm to ensure accurate financial record-keeping and compliance with accounting standards.
Responsibilities:
Payroll Processing: Manage the payroll system efficiently, ensuring accurate and timely payments to employees.
Accounts Payable: Handle the processing of outgoing payments to vendors, suppliers, and service providers, ensuring bills are paid on time and accurately.
Financial Record-Keeping: Maintain organized and up-to-date financial records, including invoices, receipts, and financial transactions. Work closely with the accounting firm to ensure accurate input into accounting software (e.g., QuickBooks).
Office Management: Oversee office supplies and inventory, ensuring adequate stock levels and efficient use of resources. Coordinate with suppliers for timely deliveries and manage office equipment maintenance.
Administrative Support: Provide general administrative support to various departments within the organization, including handling correspondence, scheduling appointments, and assisting with general inquiries.
Employee Onboarding: Assist in the onboarding process for new employees, including managing paperwork, setting up employee files, and ensuring compliance with company policies.
Personnel File Management: Maintain accurate and confidential personnel files for all employees, ensuring compliance with relevant regulations and company policies.
General HR Support: Assist with HR-related tasks as needed, including benefits administration, employee relations, and HR documentation.
Requirements:
Previous experience in office management and administrative support roles.
Proficiency in financial software and MS Office Suite (Excel, Word, Outlook).
Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
Excellent attention to detail and accuracy in financial record-keeping.
Strong communication and interpersonal skills, with the ability to interact with colleagues and clients professionally.
Ability to work independently and collaboratively within a team environment.
Knowledge of payroll processing and familiarity with relevant legal and regulatory requirements.
Must be able to work from the office during regular business hours.
If you are a proactive and adaptable individual with a passion for organization and administrative excellence, and thrive in a laid-back and casual workplace environment, we encourage you to apply for this exciting opportunity to join the Gran Via Restaurant Group team. Please submit your resume and cover letter detailing your relevant experience and skills. We look forward to hearing from you!
