JOB TITLE: Portfolio Accountant
DEPARTMENT: Accounting
REPORTS TO: Vice President, Finance and Accounting
Company Background:
Gaetani Real Estate (GRE) has been providing professional property management services to San Francisco Bay Area property owners for over 75 years. We take the hassle and worry out of owning commercial and multi-unit residential properties with customized property management services backed by three generations of knowledge and experience.
Mission:
We create value and elevate peace of mind through steadfast and professional property management. We are seeking people who continually put our principles—integrity, grit, accountability, humility, and compassion—first.
Values:
Teamwork—helping one another achieve common goals through effort and collaboration.
Flexibility—the ability to adapt your approach to a situation based on new information and changing priorities.
Dependable—Consistently meeting obligations and making good on priorities.
Relationships—Creating authentic connections with our stakeholders through acts of genuine care and professionalism.
Respect—Always striving to understand one another’s perspectives and priorities, which enables us to treat others the way they wish to be treated.
About the Job:
The Portfolio Accountant ensures the financial reporting of Gaetani Real Estate's portfolio of properties is timely and accurate. This includes a detailed review of monthly financial statements, and general ledge, along with overseeing daily transactions. The ideal candidate is detailed, trustworthy, and committed to working with a team of dedicated accountants.
Full-Cycle Accounting:
Manage day-to-day accounting for an assigned portfolio of residential and commercial properties.
Prepare and analyze monthly, quarterly, and annual financial statements
Handle accounts payable, including reviewing invoices, accurate coding, and timely payments.
Monitor cash flow, and resolve discrepancies.
Ensure smooth transitions during onboarding or offboarding properties, including setting up or closure.
Tenant and Client Relationship and Management:
Generate and distribute monthly financial statements to owners.
Establish and maintain positive tenant/vendor relations to resolve outstanding items.
Manage cash flow at the property level, including loan payments, insurance payments, and owner distributions.
Review lease agreements to ensure accurate billing of rent, operating expenses, and other tenant charges.
Monitor and reconcile tenant accounts, including rent rolls, security deposits, and CAM/RUBS charges.
Monitor tenant delinquencies and work with property managers to address outstanding balances and returned Non-Sufficient Funds.
Collaboration and Communication:
Act as the primary accounting contact for assigned property manager, maintaining clear and timely communication with tenants and owners.
Coordinate with property managers to resolve tenant billing issues and discrepancies in a timely manner.
Provide guidance on financial questions and concerns.
Assist with annual budgeting and forecasting processes.
Best Practices:
Ensure compliance with GAAP, trust accounting guidelines, and company policies.
Prepare San Francisco tax filings and 1099 forms.
Stay updated on local and state regulations impacting property management accounting.
Support year-end audits with necessary documentation and assistance.
Assist with ad-hoc projects as needed
Qualifications:
Bachelor’s degree in Accounting, Finance, or a related field.
3+ years of experience in property accounting or real estate finance.
Experience with commercial or residential property management accounting.
Strong understanding of GAAP and real estate financial reporting.
Accrual and Cash Accounting experience is required.
Knowledge of local and state regulations related to property management.
Proficiency in real estate accounting software and Microsoft Excel.
Excellent organizational, verbal and written communication skills with the ability to collaborate effectively with cross-functional teams.
Ability to manage multiple priorities and meet deadlines.
Detail-oriented with a high level of accuracy in work output.
Accuracy and timeliness in completing the workload is required in this position.
Familiarity with lease accounting principles and lease administration processes.
Experience with CAM reconciliations and trust accounting.
Ability to take initiative, comfortable with problem-solving and able to present possible solutions to manager for feedback
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Gaetani Real Estate is proud to be an equal opportunity employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, creed, sex, national origin, age, disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition including genetic characteristics, veteran or military status, sexual orientation, gender expression, or any other characteristic protected by law. Gaetani Real Estate is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.
