Our client, a reputable catering and events organization located in South San Francisco, is looking to fulfill a need for a full-time temp to hire Sales Administrative Assistant. This assignment would last for at least twelve weeks, prior to converting direct hire. This position reports onsite five days per week, with additional offsite support for events as needed.
Employment Type: Full Time Temp to Hire | M – F | 9am – 5pm PT
Flexibility for overtime is needed to support offsite events. Non-Exempt
Reliable transportation is required for work and offsite events related travel
Pay Rate: $29.00 / Hour (While Temp)
· $60,000 - $73,000 / Annually (Once Direct Hire + Full Benefits)
Responsibilities:
Administrative & Sales:
Answer and screen incoming sales/events opportunities
Complete initial call sheets for the sales team with detailed information
Monitor sales emails in the absence of the sales team and respond to priority client inquiries
Communicate client updates and changes to all relevant departments
Prepare cost estimates for basic client proposals
Manage client rental orders for linens, dishes, silverware, and other items
Create and coordinate event-specific timelines with clients and share them with all relevant teams
Assist the production manager with weekly strategies to improve efficiency
Collaborate with the Event Designer to streamline orders and deliveries for better efficiency
Adhere to the scheduled workflow and ensure timely follow-up on sales calls
Event & Vendor Support:
Manage relations and routine communication with vendors or strategic partners
Solicit quotes from various vendors, including music and entertainment, video games, valet parking, etc.
Coordinate and plan with clients and vendors to create site and event specific floor plans. Submit to venue, fire dept, and support teams
Assist sales identify venues for future events
Maintain site specific details files to all organization utilized venues
Conduct site visits with clients for sales team. Pertinent details distributed to applicable departments
First onsite support for large event planning, setup and breakdown with support staff coordination
Qualifications:
Qualified candidates should possess a high school diploma, and a 4-year bachelor’s degree is highly desired. Have at least one to two years’ administrative assistant, sales, hospitality or events related experience. Bilingual abilities in English and Spanish are highly desired. Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint). Prior experience in Cater Edge Software and/or Room Viewer Software is a plus. Demonstrate the use of good judgment and strong interpersonal skills. Clear, effective, and concise communication abilities High-level time management and skills with an ability to work efficiently in a fast-paced dynamic environment. Collaborates harmoniously and effectively with others as part of a team, in addition to self-starter mentality when needed.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temp to hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Types: Full-time, Temp-to-hire
Pay: $29.00 per hour
Schedule:
Day shift
Monday to Friday
