Position Title: Law Library Administrative Assistant (part-time 20 hours/week), Marin County Law Library
Duties: Works under the supervision of the Law Library Director.
Duties include, but are not limited to:
Provide information and assistance to library patrons, including reference service, in person or by phone.
Instruct/Assist library patrons in the use of computers, print, photocopy, fax and online services.
Coordinate technical services and troubleshoot technical issues including but not limited to photocopier machines, printers, etc.
Prepare correspondence, organize and maintain files and calendar for law library services and programs using Word, Excel and Outlook; track usage of various services using Excel; prepare reports.
Assist Director with preparation of agenda packets for monthly board meetings, copy and post same as required by Brown Act, and maintain board files.
File updates for slip opinions, advance sheets, pocket parts and loose-leaf publications.
Inventory, maintain and order supplies.
Recommend to the Law Library Director proposals for modifying, improving and expanding services and materials.
Establish and maintain good relationships with library patrons, court staff, government agencies and departments, the bar, the bench and other libraries.
Other projects and duties as assigned.
MINIMUM QUALIFICATIONS:
Any Combination of the following:
Associate of Arts degree from an accredited college.
Paralegal Certificate from an accredited program.
Public library (general or special) or government service work experience.
Business experience.
A minimum of one year of experience in a position involving service to the public is required.
Knowledge of:
Basic legal terminology and legal literacy.
Basic knowledge of accounts receivable, accounts payable, payroll, office timekeeping and other administrative duties as needed.
Theory and practice of public service and library service; uses effective problem-solving skills when necessary.
Structure and functions of state and federal courts.
Computer applications e.g. Microsoft Office Suite, especially Word, Excel, Outlook and PowerPoint, as well as working with legal databases, internet searching and library catalog searching.
Research tools such as Lexis+ and Google Scholar.
Other:
Excellent verbal and written communication skills and grammar proficiency.
Ability to work independently as well as within a group, including being part of a team, is critical.
Proficiency using social media platforms.
Must be capable of balancing duties and responsibilities and multitasking.
Ability to deliver excellent customer service under pressure is required.
Able to lift boxes (20-40 pounds).
Must be flexible about work schedule.
Spanish language fluency highly desirable.
