Senior Project Specialist - Sonoma Public Infrastructure
$9,708- $11,800/Monthly
Bring your experience in project management, design, and construction, to the Sonoma Public Infrastructure (SPI) team.
Please note: The minimum qualifications for this job classification include possession of a current, valid certificate of registration as an Architect or Engineer issued by the State of California, or possession of specialized certification or license related to construction, project management, or other relevant field.
This Senior Project Specialist position will primarily be responsible for:
Time Management: Reviewing and prioritizing tasks, including going through emails, messages, and project management software to identify any critical issues or updates
Team Check-In: Holding a brief morning meeting or stand-up with the project team to discuss progress, challenges, and priorities for the day
Stakeholder Communication: Reaching out to key stakeholders, such as clients or senior management, to provide updates on the project's status and address any concerns or questions
Project Documentation: Spending time updating project documentation, which could include project plans, specifications, estimates, schedules, and other relevant documents
Issue Resolution: Addressing any urgent project issues or roadblocks that may have emerged since the previous day, and problem-solving, making decisions, and coordinating with team members to overcome challenges
Resource Management: Monitoring the allocation of resources, such as team members' workloads, and adjusting as needed to maintain project efficiency
Meetings & Site Visits: Attending various meetings and site visits, which may include project status meetings, contractor meetings, team meetings, or cross-functional collaboration sessions
Risk Management: Continuously assessing and managing project risks, including identifying potential risks, determining their impact and likelihood, and developing mitigation strategies
Quality Assurance: Ensuring that project deliverables meet quality standards, reviewing work products, conducting quality checks, and providing feedback to team members when necessary
Scope Management: Monitoring project scope to prevent scope creep, including reviewing change requests and assessing their impact on the project
Budget and Cost Control: Keeping an eye on project expenses, reviewing budget status, and making financial decisions to ensure the project remains within budget
Solicitation & Contract Administration: Prepare Requests For Qualifications/Proposals, Formal Bids, evaluate proposals, negotiate scope of work and budget, prepare Board Items to award contracts, execute Professional Service Agreements and Construction Contracts
In addition, they will have many of the following:
Experience managing projects, teams, vendors, and contractors
The ability to quickly evaluate competing priorities and make adjustments in workflow to meet deadlines
An understanding of construction management that includes documentation and contract administration and negotiation
Knowledge of principles and practices of budgeting, project/cost accounting, cost analysis, schedule preparation, and project management
Solid writing skills with the ability to prepare and write clear and concise documents (e.g., memoranda, correspondence, contracts and supporting documentation)
Exemplary customer service skills and experience working with the public, elected and appointed officials, community groups, commissions, advocacy groups, and various other boards
The ability to effectively coordinate with a variety of stakeholders
Experience implementing provisions of the American with Disabilities Act (ADA) and Chapter 11B of the California Building Code in the design and construction of facility improvement projects
Proficiency using project management/construction software and common computer software programs (e.g. word processing, spreadsheets)
Salary is negotiable within the established range and benefits described herein do not represent a contract and may be changed without notice. For more information, including minimum qualifications, & to apply, visit, www.yourpath2sonomacounty.org or call 707-565-2331. The County of Sonoma is an Equal Opportunity Employer. We value diversity and are committed to having a workforce that is representative of the communities we serve. Apply by 3/13/25
