Job Title: Executive Assistant
Location: 2012 Pine Street, San Francisco, CA 94115
Compensation: $60,000 - $70,000 (Full-time, some evenings & weekends, 40 hrs/week, plus benefits)
Tentative Start Date: Open Until Filled
ORGANIZATIONAL DESCRIPTION
JCYC is one of San Francisco’s most successful child and youth development service organizations, annually serving over 6000 children and youth of all racial and socio-economic backgrounds. The organization provides services which focus on early childhood development, college access, youth development and youth workforce services. The organization is guided by diversity, equity and inclusion principles of Representation, Inclusion and Belonging, Employee Growth, Learning Environment, and Intentional Commitment to Participants. JCYC prioritizes the health and well-being of employees with a generous benefits package which includes: 100% coverage of premium medical, dental, vision and life insurance plans, 403b retirement plan with an employer match, employer-funded Health Reimbursement Account (HRA), subsidy for dependent medical care, discounted childcare and much more.
POSITION DESCRIPTION
The Executive Assistant will perform a wide range of administrative and office support activities for JCYC’s Executive Administrative Team. This is a dynamic position which requires strong attention to detail, a great sense of initiative for accomplishing work that needs to be done, and the ability to manage multiple deadlines in many different areas. The ideal candidate should be a mature, self-starter who is able to work independently, proactively and able to set and achieve goals.
JOB RESPONSIBILITIES:
Executive Administrative Team Support:
Manage Executive Admin Team calendar and coordinate meetings;
Make travel and accommodation arrangements;
Drafting and editing correspondence for the Executive Administrative Team;
Researching and following up on critical issues to be addressed by the Executive Director and other members of the Executive Administrative Team;
Liaison to the Board of Directors and manages board and committee work including: conducting orientations for new board members, scheduling and meeting logistics, maintaining the board information intra-website and records, coordinating board activities/retreats, setting meeting agendas and taking board meeting minutes.
Support fundraising activities including direct mail and donor database;
Support Executive Administrative Team with reconciling credit card receipts and preparing check requests;
Support agency-wide initiatives such as employee wellness, all staff meetings, retreats, socials, DEIB work;
Manage administrative team calendar;
When appropriate, represent JCYC in external forums;
Completes special projects as assigned.
Communications:
Support communication among Executive Administrative Team, staff and external partners;
Format information for internal and external communication – memos, emails, presentations, reports;
Monitor and direct phone calls from general line and distribute correspondence;
Support production of agency collateral materials using multi-media channels including website posting, e-newsletters, email blasts and paper brochures;
Support maintenance of JCYC website, staff intra-website and Link Tree.
Operations:
Manages office mail and sort, address, and/or distribute mail as appropriate;
Assist with facilities tasks as needed;
Oversee office reception including greeting and directing visitors;
Participate in appropriate agency committees including but not limited to, Brown Bag, student scholarship program, Equity Walk, SF Aloha Run, Staff.
Job Qualifications:
Bachelor’s Degree and three (3) years’ experience working in assistance to senior staff and providing general office support
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal, written and listening skills
Discretion and confidentiality
Available to travel locally and ability to maintain a valid driver’s license.
Experience working in a nonprofit organization and/or the health sector a plus
How to Apply
Applicants MUST submit ALL of the following: 1) Cover Letter and 2) Resume. Application by email is highly encouraged.
Email Ivey Evangelista at: ido AT jcyc.org
Attn: Executive Assistant Position
Please no phone calls.
PLEASE NOTE: Japanese Community Youth Council ( JCYC) actively seek to hire and promote individuals, recruit volunteers and provide services to individuals without regard to race, color, sex, sexual orientation, religious creed, national origin, age, marital or veteran status, or presence of non-job related conditions or disabilities. All employees of the JCYC participate in a criminal background investigation. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
