Vacancy expired!
Location: San Francisco, CA
Status: Full-Time, Exempt
Hybrid schedule: Minimum 2 days per week onsite
Salary & Benefits: $75,000/annually + Benefits Eligible
Click here to apply
Due to COVID-19, FUTURES is requiring employees to provide proof of full vaccination. The position will be a combination of in-office and remote work based on FUTURES current hybrid work policy, which requires employees to be onsite 50% time.
Futures Without Violence (“FUTURES”) is a national non-profit and social change organization that works to end violence against women and children in US around the world. We’re a team of educators, strategists, trainers and grassroots organizers who develop programs that can change social norms, prevent domestic violence and create the conditions and experiences that children and adults need to heal and thrive.
DEPARTMENT & POSITION: Working within the Operations Department, the Finance team is a team of 7 and is responsible for recording and maintaining documentation to support the organization’s financial transactions as well as the implementation and maintenance of an effective control environment to safeguard the organization’s assets.
The Staff Accountant operates under the direct supervision of the Controller and in close collaboration with finance and program staff. The primary role of the Accountant is the processing of accounts payable in compliance with agency policies and procedures and various accounting-related duties including account reconciliations and analyses as prescribed by the Controller. With automation systems implementation, specific duties may evolve over time. Therefore, the successful candidate will have the background and ability to take on any aspect of accounting functions.
JOB RESPONSIBILITIES:
Weekly functions:
Full cycle accounts payable processing. Review and process complex vendor invoices and employee expense reports with proper payment authorization and supporting documentation.
Prepare ACH and check payments to provide timely payment to vendors and employees
Code and enter cash receipts (checks and electronic) into the general ledger
Create and maintain vendor master data in accounting system
Set up, maintain, and reconcile Purchase Orders, including listing and communication of contract status and outstanding balances to Budget Managers
Review and process credit card, travel, and/or invoice reports in Concur and reconcile data into the general ledger. Track outstanding credit card charges, invoices, and expense reports and follow-up with staff
Monthly functions:
Process allocations for postage, telecommunications, prepaids, printing, and other expenses as prescribed by the Accounting Manager and the Controller
Reconcile employee receivables and send requests to approve payment via payroll deduction
Run grant financial statements and open Purchase Order reports
Record Accounts Receivables in the general ledger
Prepare semi-monthly payroll for submission to ADP
Submit semi-monthly report to California EDD of contracts and/or payments of $600 or more to independent contractors
Reconcile AP with vendor statements to ensure AP records are correct
Annual functions:
Prepare 1096 and 1099’s and distribute to vendors
Assist with the year-end close and provide supporting documents and schedules for annual audit and tax returne
Additional duties:
Work collaboratively with finance and program staff to ensure accurate GL coding and proper proof of receipts
Communicate in a professional manner with vendors and program staff regarding invoice status and payment matters; perform necessary research to resolve disputed items
Administration of the online expense management system (Concur), including user accounts, approval routing, and staff training
Other duties as assigned
EDUCATION, EXPERIENCE & SKILLS:
Bachelor’s degree + a minimum of 3 years related work experience or equivalent combination of education/training and work experience (7 years combined)
Attention to detail and high level of accuracy is required
Excellent communication skills are required along with the ability to analyze data and problem-solve
Must have strong organizational skills, be able to manage multiple tasks, and meet deadlines efficiently
Must demonstrate personal initiative, be adaptable, and work well in a team
Excellent command of office applications including databases, and Microsoft Office Suite (specifically Outlook, Excel, Word, and SharePoint)
Demonstrated proficiency using accounting software required, knowledge of Financial Edge NXT, Concur, or other AP automation software preferred
Payroll and nonprofit experience preferred
Salary and Benefits:
This is a full-time, exempt position. The pay rate for this position is $75,000 annually. This salary is based on a standardized compensation structure that is transparent across the organization, and is non-negotiable but eligible for step increases in future years. FUTURES offers excellent medical, dental, and vision coverage, plus tax-advantaged Flexible Spending Arrangements for Health Care and Dependent Care. FUTURES employees can take advantage of generous sick and vacation benefits including 13 paid holidays, 3 weeks of vacation for the first 3 years, 12 days of sick and safe leave per year, and an employer-contributed 401k retirement plan.
Click here to apply
FUTURES welcomes applications from survivors of domestic violence and human trafficking, people of color, indigenous people, LGBTQ individuals, and other communities that have been marginalized and disproportionately impacted by violence and abuse. FUTURES maintains a diverse and dynamic workforce and is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment and promotions without regard to race, color, religion, gender, sexual orientation, gender identity, marital status, veteran status, age, national origin, disability, or any other basis protected by federal, state or local law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
