ABOUT US:
Aquatech Consultancy, Inc. is a growing building envelope consulting firm in the East Bay. We take pride in our collaborative work environment, attention to detail, and commitment to excellence. We are looking for a dedicated and organized professional to support our office and human resources functions.
POSITION OVERVIEW:
We are seeking an Accounts Payable & HR Assistant to join our team. This role will provide essential support to our Office & Human Resources Manager and the President, assisting with accounts payable, HR administration, and general office operations. The ideal candidate is someone who will be a good fit with our team, has great written and verbal communication skills, and exhibits attention to detail.
KEY RESPONSIBILITIES:
Accounts Payable & Financial Support:
Process vendor invoices, verify accuracy, and ensure timely payments.
Reconcile accounts payable transactions and maintain accurate financial records.
Assist in generating financial reports and expense tracking.
Communicate with vendors regarding invoices, discrepancies, and payment status.
Support the Office & HR Manager with bookkeeping tasks as needed.
Human Resources & Administrative Support:
Assist with new hire onboarding, including paperwork processing and orientation coordination.
Maintain and update employee records, ensuring compliance with company policies and regulations.
Help facilitate benefits administration and support employee inquiries.
Assist with payroll processing by preparing necessary documentation and reports.
Coordinate training sessions, team meetings, and employee engagement initiatives.
Support HR-related compliance and documentation, including tracking certifications and renewals.
General Office Administration:
Provide administrative support to the Office & HR Manager and President.
Maintain office supplies, organize files, and handle correspondence, as necessary.
Assist with scheduling, meeting coordination, and internal communications.
Support company policies and maintain confidentiality in handling sensitive information.
QUALIFICATIONS & SKILLS:
Outstanding verbal and written communication skills and excellent interpersonal skills.
Strong attention to detail, organizational skills, and ability to multitask.
Open and willing to learn new skills and software.
Computer literate including proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Familiarity with accounting software (e.g., QuickBooks) and HR systems.
Ability to maintain confidentiality and handle sensitive information professionally.
Interest in the architecture, engineering, or construction industry is a plus.
Education: Associate or bachelor’s degree preferred, including but not limited to any business-related degree.
Experience: 2+ years of experience in accounts payable, human resources, or administrative support preferred.
WHY JOIN US?
Opportunity to work in a growing firm with awesome people.
Collaborative and supportive work environment.
Professional development and learning opportunities.
Competitive compensation and benefits including health, vision, and dental insurance, 18 paid Holidays/Fixed days off + PTO, 401(k), …and more!
HOW TO APPLY:
Please reply to this post via email using the subject line "Accounts Payable & HR Assistant Application" and include your resume and a brief cover letter outlining your qualifications.
We look forward to reviewing your application!
