Livermore based Electrical Contractor is looking for an Administrative Assistant who is a multi-tasking team player to manage the day to day needs of the office. Candidate must also have good marketing skills and be familiar with social media in order to send in appropriate ads to produce business.
This person must be highly organized, dependable, and efficient. Must possess good communication skills and be able to function as part of a small team. Ideal candidate must have strong working knowledge of MS Office and QuickBooks Pro. Responsibilities include A/R, A/P, payroll, customer contact and correspondence, office administrative/operational duties including executive support to the owner.
Responsibilities to include but are not limited to the following:
Accounting
A/R, A/P, Expense checks, Invoicing & related work (lien releases, waivers, progress billings)
Bank reconciliation
Collections
Reports
Occasional trips to the bank for deposits
Human Resources
Preparing payroll for office and field workers
Finalizing new employee packets and files
Office Management
Management & negotiation of accounts
Working with Project Manager to keep project tracking and job costing updated
Ordering office supplies
Customer service
Customer and accounting correspondence
Company marketing and social media posting over several platforms
Answer phones and file office paperwork
Executive Assistant
Correspondence for different organizations & affiliations the owner is involved in
Miscellaneous tasks
Please submit your resume via email to be considered for this position.
