We are seeking a Construction Administrative Assistant to join our team. You will perform clerical and administrative functions to drive company success.
Part-time to Full-time for the right candidate.
IDEAL CANDIDATE:
- Highly developed skills in organization and strategy are critical. A high-level thinker who joins the seasoned team in improving processes for a complicated and growing design/ remodel company.
- Attentive to details, accurate data entry, committed to achieving goals, excellent work attitude. We work hard and grow because of our strategy and efforts! Our team is fantastic, and we are looking for the right team member to join.
- Experienced in construction project management/ CRM HOUZZ-PRO software.
Organize bids, quotes, invoices, receipts, photos, etc., on Dropbox/ construction project management software and hard copy binders.
- Highly organized, logical, and a quick learner, with excellent communication skills, attention to detail, and a strong work ethic, are a MUST. Superstars are self-starters who can work independently with minimal supervision, prioritize tasks, and solve problems creatively. Candidates who enjoy the buzz of a busy office and growth will excel!
- Minimum of 1-year experience in a construction office, is personable, intelligent, logical, articulate, highly organized, and self-motivated, and can multi-task while maintaining accuracy and organization
- Passionate about the renovations process and have a desire to learn quickly and excel
- Mature, pleasant, and professional in manner and appearance
- Have a strong work ethic
- Self-motivated with strong time management skills. Willing to do what needs to be done to meet deadlines safely and ethically.
- Fast learner and problem solver
- Demonstrate a history of attention to detail and excellent follow-through
- Flexible and resourceful
- Dependable & service oriented
- Capable of multi-tasking and handling several projects simultaneously
- Possess excellent oral and written communication skills
- Able to work both independently and as part of a team
- Have basic drafting skills and a strong cognitive ability to learn
- Proficient in Microsoft Office and Dropbox. Or able to take on details and learn quickly.
- Keep detailed To-Do notes, task & tracking lists, and calendars on multiple projects
- Follow-up on quotes and deliver before needed
- Errands & visits to job sites
- Office Administration
- Must own a reliable car, a valid California driver's license, and evidence of insurance
- Lots of growth potential for the right candidate!
Qualifications:
· Previous experience as an administrative assistant in the construction of project management industry is highly desirable.
· Excellent organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
· Strong attention to detail and accuracy in document preparation and client deliverables.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and project management software, including Microsoft Projects.
· Proficiency in QuickBooks is preferred but optional.
· Excellent verbal and written communication skills, with the ability to interact with internal and external stakeholders.
· Ability to maintain confidentiality and exercise discretion in handling sensitive information.
· Ability to post on social media: Facebook, Instagram, TikTok, Next Door.
Education:
Associate (Required)
Experience:
Customer service: 3 years (Required)
Organizational skills: 3 years (Required)
Microsoft PowerPoint: 1 year (Required)
Microsoft Excel: 3 years (Required)
Language:
English (Required)
Spanish (Preferred)
License/Certification:
Driver's License (Required)
Shift availability:
Day Shift (Required)
Evening Shit (Optional)
Work Location: In person.
