Company Description:
Axis Community Health, a nonprofit established in 1972, provides comprehensive healthcare services to over 15,000 individuals across all age groups in the Tri-Valley area. The mission of Axis Community Health is to provide quality, affordable, accessible and compassionate health care services that promote the well-being of all members of the community.
Our mission is rooted in delivering high-quality patient care, encompassing primary healthcare, mental health support, and dental services. We are committed to ensuring equitable access to essential healthcare services for every member of our community, irrespective of financial status, language proficiency, sexual orientation, cultural background, living situation, or insurance coverage.
Job Summary:
Under the general supervision of the Chief Administrative Officer, the Director of Facilities and Safety is responsible for ensuring a safe and compliant environment within Axis. This role involves managing the facilities department, overseeing maintenance and repairs, developing and managing the budget, and implementing safety initiatives while fostering a culture of safety. Maintaining facilities that are welcoming, accessible, and safe for all patients, especially those with disabilities, the elderly, and other vulnerable groups. Key responsibilities include staying informed on governmental regulations, overseeing vendor relationships, leading emergency preparedness efforts, and maintaining compliance with infection control protocols. The Director will collaborate with the executive team, manage safety training programs, and communicate updates on facilities projects to ensure alignment with organizational goals, all while contributing to continuous improvement and workplace wellness.
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Qualifications:
Bachelor’s degree in business administration, facilities management, or related field; Master’s degree preferred.
Minimum of 5 years of experience in facilities management, safety, or related fields, preferably in a healthcare or community health setting.
Strong understanding of healthcare compliance, OSHA regulations, and safety compliance standards.
Excellent leadership, strategic, and employee management skills.
Experience with oversight, audits, or other risk management/internal controls/quality improvement measures.
Strong strategic judgment and integrative thinking skills, deep risk management knowledge as well as excellent organizational, problem-solving, and communication skills.
Strong analytical, project management, employee relations, and interpersonal skills.
Excellent writing, business communication, editing, and proofreading skills.
Ability to synthesize and evaluate issues and recommend solutions as appropriate.
Ability to interact effectively and in a supportive manner with persons of all backgrounds.
Proactive, self-motivated and able to work independently as well as on a team with the ability to exercise sound independent judgment.
Ability to type a minimum of 45 WPM with minimal errors.
Ability to maintain a high level of confidentiality and a professional demeanor and must always represent the organization in a positive manner.
Ability to establish and maintain positive and professional working relationships.
Must be able to adjust priorities quickly as circumstances dictate.
Must be able to be at work regularly and on time.
Must be a dynamic self-starter with demonstrated ability to work independently or in a group setting.
A can-do attitude, attention to detail, ability to organize and set priorities and excellent interpersonal skills.
Must have good computer skills using Microsoft Office and the ability to use Axis departmental systems.
Must be able to use office equipment (i.e. copier, fax, etc.).
Essential Duties/Responsibilities:
Safeguard company operations by upholding the confidentiality of company information, and aligning actions with company policies and regulatory statutes.
Maintain current knowledge of governmental regulations pertinent to community health centers and FQHCs, and promptly notify relevant senior management of impending changes.
Manage the facilities department, ensuring maintenance, repairs, and improvements for a safe and functional environment. Oversee asset tracking and execution of facilities and safety projects, ensuring timely delivery and adherence to budget.
Manage and provide mentorship, training, and performance evaluations to direct reports to enhance team effectiveness and engagement. Assist with managing indirect reports.
Develop and manage the facilities department budget, ensuring efficient resource use, compliance with financial policies, and alignment with strategic priorities.
Identify, create, implement, and maintain Facilities and Safety initiates that align with organizational objectives.
Manage facilities or safety responses to government investigations, audits, and inquires, ensuring timely and accurate information delivery.
Oversee contacts and relationships with external vendors, ensuring services meet high standards and budget constraints.
Identify, develop, and implement sustainability initiatives within the facilities department to enhance environmental responsibility.
Handle facilities and safety claims management and processing, acting as the primary point of contact for all claims and implementing necessary corrective actions.
Ensure safe waste handling is being conducted and ensure accurate safety documentation.
Serve as the Safety Officer and Chair of the Safety Committee, facilitating regular meetings and fostering a culture of safety throughout the organization.
Develop and implement an ergonomic program to promote workplace wellness and reduce injury.
Plan, conduct, and evaluate internal safety drills; collaborate with State and County officials for joint drills as needed.
Oversee infection control protocols, including the distribution and use of personal protective equipment (PPE).
Oversee the Automated External Defibrillator (AED) program and maintain the CPR mannequin program, ensuring staff proficiency.
Oversee and manage contact tracing and monitoring processes in compliance with health guidelines.
Develop and oversee protocols for responding to safety incidents, ensuring timely and effective resolution.
Lead emergency preparedness initiatives, including development response plans and conducting training sessions.
Create and deliver comprehensive safety training programs, collaborating with vendors and community resources. Participate in training sessions focusing on safety, facilities, and relevant programs.
Maintain accurate safety records and prepare regular reports for the executive team. Perform regular internal facilities and safety audits to identify risks and implement corrective action plans.
Identify opportunities to leverage technology for enhancing operational efficiency, patient engagement, and clinical outcomes.
Oversee the development and implementation of Facilities and Safety policies and procedure, including associated training.
Maintain a high-level communication program to promote awareness of safety and facility changes and compliance policies. Provide regular updates to the executive team on Facilities projects and new initiatives.
Regularly update safety plans and facilities-related programs in response to organizational needs and legal changes. Research and analyze complex issues to ensure appropriate documentation and adherence to internal and external guidelines.
Participate in staff meetings, attend other meeting and training events as assigned.
May be required to perform other related duties, responsibilities and special projects as assigned.
Benefits:
Employer paid health, dental, and vision benefits to the employee.
Option to participate in a 403(B) retirement plan with employer matching contribution.
Partial educational reimbursement.
12 paid holidays.
Accrued paid time off with each pay period.
Employee discount programs.
Connect with Axis:
Company Page: https://www.axishealth.org
Facebook: https://www.facebook.com/axiscommunityhealth
LinkedIn: https://www.linkedin.com/company/axis-community-health
Annual Gratitude Report:https://issuu.com/axiscommunityhealth/docs/gratitudereport2024
Physical Demands and Working Conditions:
Work is normally performed in a typical clinic office work environment (and, in some cases, telecommuting sites). The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions of this position if the accommodation request does not cause an undue hardship.
Physical: Occasionally required to carry/lift/push/pull/move up to 20lbs. Frequently required to perform moderately difficult manipulative tasks such as typing, writing, reaching over the shoulder, reaching over the head, reaching outward, sitting, walking on various surfaces, standing, and bending. Occasional travel to other Axis health centers and other occasional travel will be required.
Equipment: Frequently required to use repetitive motion of hands and feet to operate a computer keyboard, telephone, copier, and other office equipment for extended periods.
Sensory: Frequently required to read documents, written reports, and signage. Must be able to distinguish normal sounds with some background noise, as in answering the phone, interacting with staff etc. Must be able to speak clearly, understand normal communication, and be understood. Must be able to see clearly and have the ability to judge distances and spatial relationships to see objects where and as they actually are.
Cognitive: Must be able to analyze the information being received, count accurately, concentrate and focus on the given task, summarize the information being received, accurately interpret written data, synthesize information from multiple sources, write summaries as needed, interpret written or verbal instructions, and recognize social or professional behavioral cues.
Environmental Conditions: Frequent exposure to varied office (medical clinic/office) environments. Rare exposure to dust and loud noises.
EQUAL EMPLOYMENT OPPORTUNITY
Axis Community Health is committed to creating a diverse work environment and is proud to be an equal-opportunity employer. All qualified applicants and employees will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws. If you are an individual with a disability and require a reasonable accommodation, please contact HR@axishealth.org for assistance.
Disclaimer: This job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, Axis Community Health reserves the right to modify or change the requirements of the job based on business necessity.
Key Search Words: Facilities, Senior Facilities, Facilities Professional, Facilities Technician, Safety, Compliance, FQHC, Facilities Management, OSHA, Vendor, Governmental Regulations, Facilities Coordination
