Machine Shop Office Assistant

Machine Shop Office Assistant

23 May 2024
California, San francisco bay area 00000 San francisco bay area USA

Machine Shop Office Assistant

A machine shop located in San Jose (near the San Jose airport area), California is seeking a detail-oriented and organized Office Assistant to join our team and contribute to the smooth operation of our office.

Job Description:

As an Office Assistant, you will play a crucial role in maintaining the efficiency of our office operations. Your responsibilities will include:

Key Responsibilities:

1. QuickBooks Data Entry: Accurate and timely data entry of financial transactions into QuickBooks, including accounts payable and accounts receivable.

2. Answer Inbound Telephone Calls: Professionally handle inbound telephone calls, address inquiries, and direct calls to the appropriate personnel.

3. Process Purchase Orders: Assist in processing purchase orders, verifying details, and maintaining records of transactions.

4. Prepare Shipping Documents: Prepare shipping documents and ensure that shipments are processed efficiently and accurately.

5. Office Support: Perform various office-related tasks to ensure the smooth operation of the office, such as office supplies management, mail handling, and general administrative support.

Qualifications:

High school diploma or equivalent (Associate's or Bachelor's degree in Accounting or related field is a plus).

Previous experience in bookkeeping or office administration.

Experience in Microsoft Office Suite.

Strong organizational and time-management skills.

Excellent communication skills and a professional demeanor.

Attention to detail and accuracy in data entry.

Ability to multitask and prioritize tasks effectively.

Reliable and able to maintain confidentiality.

Benefits:

Health, dental, vision insurance and holiday pay after 3 months.

401(k) retirement plan, profit sharing plan, PTO after 1 year.

Opportunity for growth and advancement within the company.

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