A machine shop located in San Jose (near the San Jose airport area), California is seeking a detail-oriented and organized Office Assistant to join our team and contribute to the smooth operation of our office.
Job Description:
As an Office Assistant, you will play a crucial role in maintaining the efficiency of our office operations. Your responsibilities will include:
Key Responsibilities:
1. QuickBooks Data Entry: Accurate and timely data entry of financial transactions into QuickBooks, including accounts payable and accounts receivable.
2. Answer Inbound Telephone Calls: Professionally handle inbound telephone calls, address inquiries, and direct calls to the appropriate personnel.
3. Process Purchase Orders: Assist in processing purchase orders, verifying details, and maintaining records of transactions.
4. Prepare Shipping Documents: Prepare shipping documents and ensure that shipments are processed efficiently and accurately.
5. Office Support: Perform various office-related tasks to ensure the smooth operation of the office, such as office supplies management, mail handling, and general administrative support.
Qualifications:
High school diploma or equivalent (Associate's or Bachelor's degree in Accounting or related field is a plus).
Previous experience in bookkeeping or office administration.
Experience in Microsoft Office Suite.
Strong organizational and time-management skills.
Excellent communication skills and a professional demeanor.
Attention to detail and accuracy in data entry.
Ability to multitask and prioritize tasks effectively.
Reliable and able to maintain confidentiality.
Benefits:
Health, dental, vision insurance and holiday pay after 3 months.
401(k) retirement plan, profit sharing plan, PTO after 1 year.
Opportunity for growth and advancement within the company.
